CAMPUS NOTICE
University of California, San Diego
OFFICE OF THE ASSISTANT VICE CHANCELLOR -
HUMAN RESOURCES
February 14, 1994
ATTENTION: EMPLOYEES COVERED BY STAFF PERSONNEL PROGRAM (SPP)
POLICIES
SUBJECT: Proposed SPP Program Modifications
The University has developed a proposal to update the designations of Staff Personnel Program (SPP) job titles for purposes of administering the SPP hours of work and overtime policies to satisfy the requirements of the federal Fair Labor Standards Act (FLSA) as defined by recent court interpretations. A summary of this systemwide proposal is attached for your review.
The FLSA is a law regulating employees' hours of work, compensation, and other employment conditions. Two types of employees are identified in the Act: hourly ("non-exempt)
employees and salaried ("exempt") employees.
~ Hourly employees generally are required to account for
time worked as well as use of sick, vacation, and other
leave time to the nearest one-quarter hour. Hourly
employees are compensated for qualified overtime hours at
the premium (time-and-one-half) rate.
~ Salaried employees are paid an established monthly or
annual salary and are expected to fulfill the duties of
their positions regardless of hours worked. They must
also meet certain criteria relating to their job
responsibilities. Exempt employees do not receive
overtime compensation.
Recent court decisions and legal interpretations have modified the
criteria for exempt status for public employees. UC and other
employers must continually monitor changing regulatory and legal
circumstances, as well as organizational and general job market
changes, to assess their impact on the classification of employees
as exempt or nonexempt. In light of these changes, SPP policy
revisions are also proposed which distinguish clearly and precisely
between the full salaried treatment required for exempt employees
and the hourly and overtime provisions applicable to non-exempt
employees. The proposed revisions parallel those planned for
Administrative and Professional Staff (A&PS) Program policies which
have already undergone review. Following completion of this
review, it is proposed that these SPP and A&PS policy changes be
released simultaneously on an interim basis, pending final
resolution of the movement of class titles between personnel
programs.
A complete set of proposed policy revisions is being distributed to
Key Administrators within each department. A copy is also
available in the Central Library. Key Administrators are requested
to route the document or make it readily available for all affected
SPP employees to review.
Except for the changes described, all other SPP Program objectives,
policies and provisions will remain unchanged.
If you wish to comment on the attached proposal, please send your
comments in writing to Judy Johnson, Compensation Manager, at mail
code 0922, or via electronic mail by Tuesday, March 1, 1994.
Rogers Davis
Assistant Vice Chancellor -
Human Resources
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PROPOSED INTERIM SPP POLICY REVISIONS FOR EXEMPT AND
NON-EXEMPT JOB TITLES
NOTE: Three SPP title lists are listed below:
I--Titles that are currently designated Exempt which are
proposed to remain Exempt.
II--Titles that are currently designated Exempt which are
proposed to be changed to Non-Exempt.
III--Titles proposed for deletion at UCSD.
All other SPP titles (nearly 800) not listed here are
currently designated Non-Exempt, and no change is
proposed for those titles, which are identified in the
Title and Pay Plan.
SPP EXEMPT TITLES
Compensation Provisions Applicable to Exempt Titles
Employees in exempt SPP titles will be compensated on a salaried
basis as follows:
.. The normal work week for a full-time employee is considered to
be 40 hours; however, greater emphasis is placed on meeting
the responsibilities assigned to the position rather than on
working a specified number of hours. Employees will not
receive any overtime compensation or compensatory time off.
.. Use of vacation and sick leave and any compensatory time
accrued prior to implementation of proposed SPP Policy
revisions will be recorded in one-day increments; absences of
less than a day will not be charged against accrued leave
time.
.. When an employee has exhausted all available vacation and sick
leave and previously accrued compensatory time off, salary
will not be reduced ("docked") for absences of less than a
full day. Salary may not be reduced for absences of less than
a full day.
.. In cases of corrective action, suspensions without pay will
not be permitted for less than one full workweek, except in
the case of suspension for infractions of safety rules of
major significance.
.. Exempt employees will not be required to record their work
time or adhere to strict time recordkeeping and attendance
rules for purposes of receiving their salary.
SPP NON-EXEMPT TITLES
Compensation Provisions Applicable to Non-Exempt Titles
.. For all hours worked over 40 in a workweek, premium overtime
will be paid at the time-and-a-half rate. Employees may be
compensated by time off at the time-and-a-half rate by
agreement with the employee in accordance with the applicable
proposed SPP interim policy section.
.. Vacation and sick leave and compensatory time use will be
recorded to the nearest one-quarter hour.
.. When an employee has exhausted all available accrued vacation
and sick leave and compensatory time off, salary will be
reduced ("docked") in proportion to any absences from
scheduled work time.
.. In cases of corrective action, suspension without pay for
periods of less than one week will be permitted.
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I INTERIM LIST - EXEMPT STAFF TITLES
Title
Code Title Name
5110 CUSTODIAN, PRINCIPAL, SUPERVISOR
5111 CUSTODIAN, SENIOR, SUPERVISOR
5330 PARKING REPRESENTATIVE, PRINCIPAL-SUPERVISOR
6330 THEATRE PRODUCTION, SENIOR-SUPERVISOR
8130 GROUNDS SUPERVISOR, SENIOR
8331 COMMUNICATIONS OFFICER, ASSISTANT
9261 MEDICAL RECORDS ADMINISTRATOR, PRINCIPAL
9288 COUNSELOR, GENETIC I
II INTERIM LIST - EXEMPT SPP TITLES PROPOSED
FOR CHANGE TO NON-EXEMPT
Title
Code Title Name
4011 RECREATION PROGRAM INSTRUCTOR
4122 RESIDENT ADVISOR
4329 APPOINTED OFFICIAL, STUDENT ACTVS
4331 OFFICER, ELECTED, STUDENT GOVERNMENT
5071 STORES SUPERVISOR
5218 DISPATCHER, PUBLIC SAFETY--SUPERVISOR
6331 THEATRE PRODUCTION SUPERVISOR
6969 PLANNER, ASSISTANT
7231 SURVEY SUPERVISOR
7695 PUBLICATIONS COORDINATOR
8156 MATERIAL COORDINATOR
8957 TECHNOLOGIST, CLINICAL LAB, APPRENTICE
9037 PERFUSIONIST, PRINCIPAL-SUPERVISOR
9120 NURSE, INTERIM PERMITTEE
9262 MEDICAL RECORDS ADMINISTRATOR, SENIOR
9270 TECHNICIAN, PATIENT DIALYSIS, III
9280 PHARMACY ASSISTANT-SUPERVISOR
9315 SOCIAL WORKER, CLINICAL, I
9340 COORDINATOR VOLUNTEER SERVICES, ASST-SUPERVISOR
9644 TECHNICIAN, MARINE I
III TITLES PROPOSED FOR DELETION
Title
Code Title Name
4012 COACH INTERCOL ATHLETICS, HEAD
4013 COACH/SPECIALIST
4014 COACH-INTERCOL ATHLETIC, ASST
4706 OFFICE SUPERVISOR II
4711 ADMINISTRATIVE ASSISTANT IV
8146 FARM MAINTENANCE WORKER, SENIOR - SUPERVISOR
8545 TECHNICIAN, AGRICULTURAL, PRINCIPAL - SUPERVISOR
8546 TECHNICIAN, AGRICULTURAL, SENIOR - SUPERVISOR