UCSD CAMPUS NOTICE University of California, San Diego |
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OFFICE OF THE ASSISTANT VICE CHANCELLOR BUSINESS AND FINANCIAL SERVICES AND OFFICE OF THE ASSISTANT VICE CHANCELLOR RESOURCE MANAGEMENT May 18, 1994 KEY ADMINISTRATORS/KEY SUPPORT STAFF SUBJECT: Revised Fund Numbers for 1994-95 Specific and Special State Appropriations In response to a University-wide need for expanded fund ranges, the Office of the President has revised fund numbers for campus programs with Specific and Special State Appropriations. The effective date for implementing the changes is July 1, 1994, although expenditures may be recorded against existing fund numbers through June 30, 1996, as long as the funds are appropriately carried forward. In summary, the existing fund range for Specific State Appropriations, 20501 - 20569, is replaced with 18000 - 18069. The existing fund range for Special State Appropriations, 20570 - 20597, is replaced with 18070 - 18199. Following is a listing of the new fund number assignments and affected programs, as well as Business and Financial Services and Budget Operations, Planning and Analysis contacts: 18807 * Mathematics, Engineering and Science Achievement (MESA) Disbursements: Marlene Moore Extension 4-0815 Budget Operations: Kim Chi Le 4-3481 18010 * AIDS Research Disbursements: Marlene Moore 4-0815 Budget Operations: Sylvia Lepe 4-2141 18014 Global Peace Disbursements: Marlene Moore 4-0815 Budget Operations: Kim Chi Le 4-3481 18022 Student Financial Aid Disbursements: Marlene Moore 4-0815 General Accounting: Ken Billmeier 4-8319 Budget Operations: Laura Osante 4-5357 18043 Lease Purchase Payments Disbursements: Marlene Moore 4-0815 18076 * Tobacco Related Disease Research Disbursements: Marlene Moore 4-0815 Budget Operations: Sylvia Lepe 4-2141 18082 Permanent New Equipment, Instructional Support/General and Arts and Humanities (Lottery Fund) Disbursements: Marlene Moore 4-0815 Budget Operations: Kim Chi Le 4-3481 18083 Instructinal Computing (Lottery Fund) Disbursements: Marlene Moore 4-0815 Budget Operations: Kim Chi Le 4-3481 18084 Obsolete Equipment (Lottery Fund) Disbursements: Marlene Moore 4-0815 Budget Operations: Kim Chi Le 4-3481 18085 One-Time Instructional Support (Arts & Humanities, New Equipment and Instructional Support - Other) (Lottery Fund) Disbursements: Marlene Moore 4-0815 Budget Operations: Kim Chi Le 4-3481 As in past years, certain programs are assigned rotating fund number sequences. AIDS and Tobacco Related Disease Research programs are assigned four-number rotations. The MESA, Global Peace, Student Financial Aid and Lease-Purchase Payments programs are assigned three- number rotations. All remaining program funds listed remain constant. RESPONSIBILITY Disbursements: Establish fund/organization/program associations and assign index numbers at the time AIDS and Tobacco Related Disease Research grants are awarded, in coordination with the Office of Contract and Grant Administration. No departmental action is required. General Accounting: Monitor spending activity, establish fund/organization/program associations and assign index numbers for fund 18022. * Office of Contract and Grant Administration: Submit proposals to the Office of the President for special programs and receive and process incoming award documents. Budget Operations, Planning and Analysis: Assign BD Index numbers for those organizations which have permanent budgets in the affected funds. Prepare and process all Transfers of Funds to move permanent funds and FTE from the existing fund numbers to the newly assigned fund numbers. Departments: Request new fund numbers fund/organization/program associations and index numbers. Process PAF's if new fund will have salary activity. Process carry forward requests for existing funds in accordance with campus and program guidelines. Ensure all existing funds are expended by June 30, 1996. Donald A. Larson Margaret F. Pryatel Assistant Vice Chancellor Assistant Vice Chancellor Business and Financial Services Resource Management |