OFFICE OF THE ASSISTANT VICE CHANCELLOR - BUSINESS AND FINANCIAL SERVICES
February 2, 1995
ALL AT UCSD
SUBJECT: Disbursements Direct Deposit (DDD)
Attachment: Authorization Agreement Attached at the end of this notice
Note: This notice is intended for UCSD employees. A separate notice(s) will be
sent which will address the participation in DDD by non-employees, vendors, and students.
As a UCSD employee, you now have the opportunity to participate in the Disbursements Direct Deposit (DDD) program. DDD for employees will allow for you to receive your non-payroll payments and all types of reimbursements including travel by a direct deposit to either your checking or savings account.
Once the deposit has been initiated by Disbursements, you will receive a confirmation document at the same address that you would have received your check.
DDD will eliminate the processing and handling of checks and you will have access to your funds within 48 hours after the deposit is transmitted to your bank.
DDD for employees has been piloted since December 1994 and we would like to thank all of you who participated in the implementation program. Here are some of the highlights of the program:
* DDD is "linked" to the Payroll Sure Pay Program. To participate in DDD if you are already receiving Sure Pay, you need only complete and submit the basic information requested by the agreement. Once you authorize DDD, you will immediately be ready to receive DDDs.
* If you have Sure Pay and you either modify or terminate your Sure Pay record, your DDD profile for Accounts Payable and Travel will automatically be updated. Please note that the changes will need to be confirmed with your bank so you will temporarily go back to checks for the interim period which will be approximately 10 banking days. You will be automatically reinstated in DDD once
the information has been confirmed.
* Effective immediately, new employees and employees enrolling for the first time in Sure Pay are automatically enrolled in DDD by completing a Payroll Wage Distribution Request. Please note any special information on that form.
* You may enroll in DDD separately from Sure Pay. Please provide the pertinent
nformation requested at the bottom of this notice. We will need to send a pre-notification to your bank which will take approximately 10 banking days to confirm and then you will be ready to receive DDDs.
* You may update just your DDD profile. You will need to either complete the form at the bottom of this notice indicating the change(s) and mail it to the above noted mail code or you may contact the DDD electronic mail box requesting the required action. Again, this information will need to be confirmed with your bank which will take approximately 10 banking days and then you will be automatically reinstated.
* When submitting your requests for reimbursement, you do not need to do anything different than you have in the past. If you are enrolled in DDD, this will be the default payment method. If for any reason a "paper check" is required in lieu of a DDD, you will need to indicate this on your request so a temporary DDD stop can be placed.
* If you have any questions regarding DDD, please direct them either to the electronic mail box address DIRECTDP@UCSD or mail them to Mail Code 0955, Attention DDD.
* If you have questions on the status of a payment due you, contact the Disbursements' main extension 44080 or the Travel Office's main extension 43734 and your call will be directed to someone who will assist you.
Faye E. McCullough
Manager
Disbursements Division
----------------------------------------------------------------------
AUTHORIZATION AGREEMENT FOR DISBURSEMENTS DIRECT DEPOSITS
NEW_____ CHANGE_____ (indicate below any fields that have changed)
Name:____________________________________ SSN# _ _ _ - _ _ - _ _ _ _
(last, first, middle)
Campus Phone:________ Mail Code:_________ e:Mail ___________________
I hereby authorize the University of California, San Diego to initiate credits and/or debits* to my account. This authorization is to remain in effect until canceled by submitting this form either in writing via mail or via electronic mail message.
* Debits will be initiated only to effect appropriate adjustments to
a prior credit. Debit transactions are limited to reductions for erroneous non-payroll payments and overpayments.
If you have Sure Pay and you:
are responding via electronic mail, stop here and send.
are submitting in writing please provide:
______________________________________ ____________________________
Signature Date
stop here and mail.
If you do not have Sure Pay:
and you are responding via electronic mail:
Financial Institution:________________________________________________
(name)
Transmittal Number:______________________ Account Number_____________
Type of Account: Checking ___ Savings____
stop here and send.
If you are responding in writing, please print a copy of this form, fill in the required information, attach a copy of one of your deposit slips, and mail to DDD Mail Code 0955.