OFFICE OF THE VICE CHANCELLOR- BUSINESS AFFAIRS
March 3, 1995
KEY ADMINISTRATORS/KEY SUPPORT STAFF OFFICE MAIL DISTRIBUTION CONTACTS
SUBJECT: Staff Affirmative Action Training Program-Call For
Vice Chancellor Unit or Departmental Proposals
One of the affirmative action objectives of the University is to increase diversity in career positions (Staff, A&PS and MAP) where there is insufficient representation of people of color and women. Implementation of the Staff Affirmative Action Training Program is one method by which this objective may be achieved.
I am pleased to announce the call for Vice Chancellor unit or departmental proposals for the 1995-96 fiscal year (FY). In FY 1994-95, seven projects were funded with the total allocation of $69,000.
Vice Chancellor units or departments are invited to submit proposals for funds to support departmental training and development programs which will enhance the job skills of people of color and women. The proposed activity must benefit at least three individuals.
The program may be utilized to:
I. Provide on-the-job training by placing participants in temporary
positions (i.e., casual or internship) or by creating temporary positions for the participants, or
II. Enhance the skills of participants to prepare them for career
advancement.
The applicants' ethnicity or gender must be directly matched to a position of greater responsibility currently lacking sufficient representation. The program serves as a direct "pipeline," providing a way to reduce underutilization in identified areas.
Please call the Staff Affirmative Action Office at Ext. 45717 for specific information regarding underutilization in your Vice Chancellor unit.
The following is an example of a previously funded training program:
Funding allowed four individuals to attend an 18-week course to become certified Nursing Assistants, thus allowing them to be reclassified from Hospital Assistants to Senior Nurses Aides. The cost of textbooks and tuition was offset by the funds provided, and enabled the Department to temporarily replace the participants with per diem staff.
Requirements, selection criteria and a training program application form are attached. Vice Chancellor units or departments must submit the application form to the Staff Affirmative Action Office, 0923, no later than March 31, 1995. The Committee will review all proposals and make recommendations by June 15, 1995.
Steven W. Relyea
Vice Chancellor
Attachment
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VICE CHANCELLOR UNIT OR DEPARTMENT PROPOSAL REQUIREMENTS AND SELECTION CRITERIA FOR
1995-96 STAFF AFFIRMATIVE ACTION FUNDS
REQUIREMENTS:
1. Requests for funds must be received no later than March 31, 1995.
2. In the event more information is needed, the Training Program
Committee may ask Vice Chancellor units or departments for clarification or to provide a brief presentation to the Committee.
3. The proposed activity must benefit at least three individuals.
4. The proposed activity must occur during the period of July 1,
1995 through June 30, 1996.
5. All funds must be expended by June 30, 1996.
6. An evaluation must be submitted upon completion of the awarded
activity by July 31, 1996.
SELECTION CRITERIA:
A combination of the following factors will be considered by the committee during the review process.
1. Will training be provided to employees seeking jobs for which
there is underutilization? Relatedly, are there sufficient anticipated openings to allow reasonable chance for promotion or transfer of the participants?
2. Is the proposal part of an attainable career plan for promotion
or career change of the participants?
3. What matching funds or resources will the department contribute
for training the participants?
4. Have Staff Affirmative Action Training Funds been allocated
previously to the department? If so, the program evaluation submitted in accordance with Requirement #6 above will be used in the evaluation of this proposal.
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1995-96 STAFF AFFIRMATIVE ACTION TRAINING FUNDS VICE CHANCELLOR UNIT OR DEPARTMENTAL APPLICATION
(Please type or print clearly)
Vice Chancellor unit or
Department ____________________________ Mail Code__________________
Contact Person ________________________ Extension _________________
Electronic Mail Address _______________
1. Title of Program
_______________________________________________________________
2. Summary of Proposed Activity
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
3. Objective of Proposed Activity
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
4. Anticipated Number of Underutilized Staff to be Served
________
(Note: At least three individuals must benefit from the proposed activity.)
If known, list name, title and ethnicity of employees:
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
5. Training Methods to be Utilized
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
6. Describe How the Program will be Evaluated
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
7. Total Amount Requested $___________________
Please attach an itemized budget (see sample below), including all funding sources and in-kind contributions.
Item Cost Total ============================ ========== ======= Instructor's Fees 2 @ $2,000 $4,000
Instructor's Fees 1 @ $1,500 $1,500
Workshop Materials 6 @ $ 100 $ 600
Printing/Publicity 6 @ $ 100 $ 600
Addressing Services 6 @ $ 150 $ 900
Audio/Visual Charges 6 @ $ 50 $ 300
______
Subtotal $7,900 Less: In-kind Contributions
Dept. Share (2,900)
______
Total Amount Requested $5,000
Proposals may not exceed three pages. Please send 13 copies of this proposal to Debbie Ordonez, Staff Affirmative Action Office, 0923, no later than March 31, 1995.