UCSD
Campus Notice
University of California, San Diego
 

OFFICE OF ASSISTANT VICE CHANCELLOR-
BUSINESS AND FINANCIAL SERVICES
January 6, 1997
KEY ADMINISTRATORS/KEY SUPPORT STAFF
PROCEDURES FOR NON-PAYROLL PAYMENTS TO FOREIGN VISITORS WITH EITHER B-1/B-2 VISAS OR ON A VISA WAIVER PROGRAM (WB/WT)
Reference: Campus Notice - Payments to B-1 and B-2 Visa Holders - September 1996 (posted on http://www-bfs.ucsd.edu/dis/chk-req.htm#082996)
The Office of the President issued revised procedures regarding payments to foreign visitors with either B-1 and B-2 visas or on a Visa Waiver Program. This action was a result of Executive Order 12989 signed by President Clinton and issued February 13, 1996, which states that employers not in compliance with this provision of the Immigration and Naturalization Act may be debarred from receiving federal contracts.
The limitations apply to payments made to B-1/B-2 visa holders, as well as visitors from certain countries who enter under a Visa Waiver Program either - for business visitor (WB) or - for tourist visitor (WT).
Departments hosting foreign visitors who plan to enter the United States under either the "B" or "W" (visa waiver), should inform their visitors immediately about this policy.
The following procedures are effective for all payments and supersede all previous notices and procedures.
PAYMENTS - EXPENSES
1) B-1 Visa Holders or Visitors on the Visa Waiver Program (WB) - Visitors for Business
Persons who enter the United States on a B-1 visa or under the WB Visa Waiver Program (WB) cannot receive any form of compensation from the university (honoraria, stipends, etc.). B-1 visa holders and visitors on the Visa Waiver Program (WB) can be reimbursed for travel related expenses upon submission of a Travel Expense Voucher.
Original receipts and a either a copy of the visa documentation must be attached or a statement must be made on the travel expense voucher by the person authorized to approve the travel expense that the visa status is either that of a B-1 visa holder or the visitor is on the Visa Waiver Program (WB).
2) B-2 Visa Holders or Visitors on the Visa Waiver Program (WT) - Visitors for Pleasure
Persons who enter the United States on a B-2 visa or on the Visa
Waiver Program (WT) cannot receive any type of payment from the university. This includes, but is not limited to:
- honoraria, travel reimbursements, and stipends;
- direct payment to a vendor/supplier for expenses on their behalf;
- reimbursement to a university employee who has defrayed the
costs of persons who enter on a B-2 or WT.
Canadian visitors who enter the United States without a visa are considered B2 visitors and are subject to these same limitations unless issued Form I-94 with a B-1 notation at the U.S. port of entry.
There are no provisions for exceptions, since doing so would put UCSD at risk of losing its federal funding.
PAYMENTS - TRAVEL ADVANCES
Due to the risk of debarment, travel advances cannot be issued to, or
on behalf of, B-1 or WB visitors until after their entry into the United States. This is because the specific category of the visa is only assigned at the time of entry, issuance of an advance based on an expected visa of B-1 that ultimately became a B-2 would leave a permanent record showing that the university violated federal law and the Executive Order. Accordingly, B-1 and WB visitors will need to pay for their own transportation expenses, and request a travel reimbursement after
entry into this country.
We certainly understand the ramifications that this policy has on those Departments hosting foreign visitors who will plan to enter the United States under either of the B-1/B-2 visa or on the Visa Waiver Programs (WB/WT). We will ensure that you are advised immediately if there are any revisions to this policy.
If you have questions concerning these procedures, please contact Robin Posner either at extension 440859 or E-mail rposner@ucsd.edu.
General inquiries may also be directed to the Travel Office E-Mail at Travel@UCSD.Edu; through SandNet at "Travel Office" or by campus mail at Mail Code 0955. Fax Number - 822-1546.
Travel Office Personal Contact: HOOPENGARDNER, Jaquie 534-3734 jhoopengardner@UCSD.Edu
Questions pertaining to foreign visitors and U.S. eligibility requirements should be directed to UCSD's International Center 534-3730.
Donald A. Larson
Assistant Vice Chancellor -
Business and Financial
Services