OFFICES OF ASSISTANT VICE CHANCELLOR - BUSINESS & FINANCIAL SERVICES
& HUMAN RESOURCES
January 31, 1997
KEY ADMINISTRATORS/KEY SUPPORT STAFF
(Please route to PPS Update Preparers, Reviewers, and Timekeepers)
SUBJECT: Discontinuance of Personnel Action Form Production
Congratulations to you and your staff for the key roles you have played in the successful implementation of UCSD's new Payroll Personnel System (PPS). The training, procedure changes and conversion from a paper-based system has required much effort on your part and we sincerely appreciate it. With the completion of the "roll-out" of the on-line update process and the implementation of the WEB-Based PPS Employee History Facility, the production of the paper Personnel Action Form (PAF) can now be discontinued. Our records indicate that all affected areas of the campus have received the necessary training in the details of both programs, and therefore the production of paper PAF documents will be discontinued with information processed after February 5, 1997.
Departments are encouraged to review their current staff responsible for PPS on-line processing to ensure that those employees with related responsibilities have received the necessary training. If there are any processors who were not included in the pertinent training, please contact the ACT training desk at 534-9783 in order that they can be included in the next PPS or history training session(s).
It should be noted that the history database on the WEB contains current information since its inception in September 1996. It is important for the departments to retain any information on employee actions prior to that date.
Please contact Payroll Customer Service at 534-3240 if you experience any difficulties with the elimination of the PAF.
Rogers Davis Donald Larson
Assistant Vice Chancellor - Assistant Vice Chancellor - Human Resources Business and Financial Services