PLEASE POST
OFFICE OF THE VICE CHANCELLOR-
BUSINESS AFFAIRS
April 4, 1997
VICE CHANCELLORS
KEY ADMINISTRATORS/KEY SUPPORT STAFF OFFICE MAIL DISTRIBUTION CONTACTS
SUBJECT: 1997-98 Staff Affirmative Action Training Program,
Call For Vice Chancellor Unit and Departmental Proposals
I am pleased to announce the call for Vice Chancellor unit and departmental proposals for the 1997-98 fiscal year. In fiscal year 1996-97, eight projects were funded with the total allocation of $82,700. One of UCSD's objectives is to increase diversity in career positions. Implementation of the Staff Affirmative Action Training Program is one method by which this objective may be
achieved.
Vice Chancellor units, departments, or departments in collaboration with other departments are invited to submit proposals for funds to support departmental training and development programs which will enhance the job skills of employees. The proposed activity must benefit at least three individuals. The program may be utilized to:
I. Provide on-the-job training by placing participants in temporary
positions (i.e., casual or internship) or by creating temporary positions for the participants; or
II. Enhance the skills of participants to prepare them for career
advancement.
The following is an example of a previously funded training program:
Funding allowed three individuals to participate in an on-the-job training program, in departments outside their own, to help them become more competitive in management level positions upon completion of the program. The funds enabled the individuals' departments to temporarily replace the participants with 50% casual employees during the three to four-month training period. After completion of the program, two of the individuals were promoted.
Requirements, selection criteria, and the application form are attached. Vice Chancellor units and departments must submit the application form to Human Resources - Equal Opportunity/Staff Affirmative Action, Mail Code 0923, no later
than Monday, May 5, 1997. The Staff Affirmative Action Training Program Committee will review all proposals and make recommendations by the end of June 1997.
If you have questions, please call Equal Opportunity/Staff Affirmative Action at
extension 45717.
Steven W. Relyea
Vice Chancellor -
Business Affairs
Attachment
____________________________________________________________________________ VICE CHANCELLOR UNIT AND DEPARTMENT PROPOSALS
REQUIREMENTS AND SELECTION CRITERIA
FOR 1997-98 STAFF AFFIRMATIVE ACTION TRAINING PROGRAM FUNDS
REQUIREMENTS:
1. Requests for funds must be received no later than Monday, May 5, 1997.
2. In the event more information is needed, the Training Program Committee may ask Vice Chancellor units and departments for clarification or to provide a brief presentation to the Committee.
3. The proposed activity must benefit at least three individuals.
Collaboration of departments is allowed to ensure that at least three individuals benefit from the proposed program.
4. The proposed activity must occur during the period of July 1, 1997 through June 30, 1998.
5. All funds must be expended by June 30, 1998.
6. If submitting a proposal that was funded by this Committee in previous
years, please submit a program evaluation along with your application by May 5, 1997.
7. Please attach a sample copy of your program's participant evaluation form
to your application. A draft copy is acceptable.
SELECTION CRITERIA:
A combination of the following factors will be considered by the Committee during the review process.
1. Are there sufficient anticipated openings to allow reasonable chance for
promotion or transfer of the participants?
2. Is the proposed program part of an attainable career plan for promotion or career change of the participants?
3. What matching funds or resources will the department contribute for
training the participants?
4. Have Staff Affirmative Action Training Program funds been allocated
previously to the department? If so, the program evaluation submitted in accordance with Requirement #6 above will be used in the evaluation of the application.
**************************************************************************** University of California, San Diego
1997/98 Staff Affirmative Action Training Funds Vice Chancellor Unit or Departmental Application ************************************************
Vice Chancellor unit or
Department(s):__________________________________________
____________________________________________________________________________ Contact Person:______________________________________ Extension:_______________
Electronic Mail Address:_____________________________ Mail Code:_______________
1. Title of Program:___________________________________________________________
2. Summary of Proposed Activity:_______________________________________________
____________________________________________________________________________
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ 3. Objective of Proposed Activity:_____________________________________________
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ 4: Anticipated Number of Staff to be Served:_______________________________
NOTE: Collaboration of departments is allowed to ensure that at least three
individuals benefit from the proposed program.
If known, list names and titles of employees:___________________________________
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ 5. Training Methods to be Utilized:____________________________________________
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ 6. Describe How You Will Measure the Effectiveness of the Program:
(Attach a sample copy of your program's participant evaluation form.)
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ 7. Total Funds Requested: $____________________
Please attach an itemized budget (see example below), including all funding sources and in-kind contributions.
Item Cost Total
Instructor's Fees 2 @ $2,000, 4 @ $500 $ 6,000.00 Training Materials 6 @ $100 600.00 Printing/Publicity 6 @ $100 600.00 Addressing Services/Mailing 6 @ $150 900.00 Audio/Visual Charges 6 @ $ 50 300.00
Subtotal $ 8,400.00
Less: In-kind Contributions (3,400.00)
Department Share
TOTAL AMOUNT REQUESTED $ 5,000.00
***************************************************************************
Application should not exceed four pages including sample copy of program's participant evaluation form.
Attach a program evaluation, if your program was funded last year.
Please send 13 copies of your completed application to:
Patty Arnett
Mail Code 0923
Equal Opportunity/Staff Affirmative Action
No later than Monday, May 5, 1997
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