OFFICE OF THE ASSISTANT VICE CHANCELLOR -
BUSINESS AND FINANCIAL SERVICES
February 2, 1998
KEY ADMINISTRATORS / KEY SUPPORT STAFF
SUBJECT: Property Administrator Training - Equipment Asset Management System
The Equipment Asset Management System (EAMS) is now available for access by campus departments via the Web. EAMS provides departmental Property Administrators with direct on-line access to their respective inventories and allows for inventory maintenance. The new on-line system is designed to replace the paper and batch processing method currently in use while providing more efficient tracking of departmental assets and real time inventory status.
Departmental Property Administrators will have the authority to make changes, within certain guidelines, to their equipment database in addition to processing electronic Equipment Inventory Modification Request (EIMR) for disposal and transfer of department assets. Other beneficial features of the EAMS process include the ability for a department to generate various reports on-site when needed and to initiate a search by UCID, Serial Number, Building/Room or by an individual name.
Training sessions are scheduled to commence February 5, 1998 at Torrey Pines Center South (TPCS), Suite 400 and will continue until all
administrators are trained. Initially, training will be limited to Property Administrators and will be conducted twice each week on Tuesday and
Thursday from 1:30 - 3:30 p.m. The purpose of the two-hour training session is to familiarize property administrators about the functional features of EAMS and to present important information regarding policies and procedures for managing and maintaining the UCSD assets.
Property Administrators may enroll in an EAMS class by contacting Nancy Kabzenell at extension 42846 or by e-mail to nkabzenell@ucsd.edu. Requestors must include their name, department, e-mail address, phone number or extension and the session you wish to attend. Confirmation will be by return mail. It is requested that cancellations be made 24 hours prior to the scheduled class to allow sufficient time for the Equipment Management staff to find a replacement attendee.
We encourage all business managers and property administrators to visit the EAMS web site at https://bfsweb2.ucsd.edu/eams for an introduction to some of the features of this exciting new asset management program.
Roy Brown
Equipment Management