UCSD
CAMPUS NOTICE
University of California, San Diego
 

OFFICE OF THE ASSISTANT VICE CHANCELLOR -
BUSINESS AND FINANCIAL SERVICES
DISBURSEMENTS DIVISION
March 2, 1998
KEY ADMINISTRATORS / KEY SUPPORT STAFF Attention: DEPARTMENTAL MSOs
SUBJECT: UCSD Travel Communications System
The Disbursements Division's Travel Office has recently implemented improvements to the travel communications system to provide better
support to our departmental customers in complying with UC policy requiring that events be reconciled by the submission of a travel expense voucher within 21 calendar days from the completion of an event.
Recent modifications include (1) e-mail capability for sending the notifications and (2) the ability to distribute sequential notices and automatically track their distribution.
A future modification of the process will add the capability for sending communications on event status and other travel information to departmental personnel responsible for travel activity.
Beginning in March, travel communications will be distributed automatically via e-mail to those travelers, both UCSD employees and non-employees, with electronic addresses in the IFIS Travel Accounting Module. For those travelers without e:mail addresses, paper notifications will be generated and mailed.
We hope these modifications will aid in the timeliness of reconciling outstanding travel events and for providing reimbursement to travelers, when applicable.
We hope you will feel free to contact the Travel Office at 822-1757 if
your department experiences problems either resulting from or has questions regarding the changes to our travel communications system.
Faye E. McCullough
Manager
Disbursements Division
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