OFFICE OF THE ASSISTANT VICE CHANCELLOR -
BUSINESS AND FINANCIAL SERVICES
Mail Services Division
June 15, 1998
KEY ADMINISTRATORS/KEY SUPPORT STAFF
SUBJECT:	Services Provided by the Campus Mail Services Department
MAIL SERVICES (PPM-553-1) - http://hyundai.ucsd.edu/ppm/docs/toc553.HTML
Please refer to the above PPM for an overview of U.S. Postal Service
information, the Mail Services web site at
http://www-bfs.ucsd.edu/mss/mail/mailtest.htm for additional information,
or call us at 534-1164.
- Federal Express http://www.fedex.com has been available through Mail
Services since November 1993. We offer University contracted rates that
are compatible with other vendors. This service provides Domestic
Overnight (Priority and Standard); Domestic Second Day Air; International
Express; and Insurance. Please note that items weighing over 70 pounds,
hazardous material, and dutiable shipments should be directed to the
Shipping Department on Trade Street (536-3225) for disposition. The use of
this service eliminates setting up department accounts and unnecessary
invoice processing by Disbursements.
- United Parcel Service-UPS http://www.ups.com has been available through
Mail Services since October 1997. We offer state contracted rates that are
very competitive with vendors of this type. This service provides Domestic
Overnight Air, Domestic Second Day Air, Guaranteed Domestic Ground Service,
International Express (1-2 Days), International Expedited (3-4 Days), and
Insurance. Please note that items weighing over 70 pounds, hazardous
material, and dutiable shipments should be directed to the Shipping
Department on Trade Street (536-3225) for disposition.
- Reusable Campus Envelopes are available by calling 534-1164. When
available, small and/or large envelopes can be sent to you in the next
delivery to your mail stop. If your department has an oversupply of
reusable envelopes, please bundle them, and we will pick them up on the
next delivery at your mail stop.
- Stamp Sales (Personal) can be obtained through the Stamps by Mail
Program, visiting the U.S. Neighborhood Post Office (Price Center), or
coming to Mail Services at CSC, Bldg. A. Cash and local checks (with
proper identification) are acceptable.
- Stamp Sales (Recharge) are provided by calling 534-1164 and placing your
order. Stamps will be sent to you in the next available delivery to your
mail stop.
- Stamps by Mail are provided by placing your order and enclosing your
check in the special envelopes that are provided for this service. If you
need an order form, please call 534-1164. Your order will be sent to you
in the next available delivery to your mail stop.
- Personal Mail is picked up on routes or can be deposited in any of the
eight (8) dark or light blue mailboxes located throughout the campus.
These boxes are serviced everyday by 12:00 noon. All mail is picked up
from the University by the U.S. Postal Service, Monday through Friday, at
3:30 p.m and 4:30 p.m.
- Facsimile Service (Recharge Only) is available at CSC, Bldg. A, Monday
through Friday, 8:30 a.m. - 4:00 p.m. The cost is $.40 per page anywhere
in the world with your telephone I.D. number.
- Mail Codes have been issued to approximately 460 departments that are
located on and off campus. We deliver and collect mail and monitor the
addition and relocation of all mail codes. FTE and students work six days
a week to ensure timely delivery of mail.
ADDRESSING SERVICE (PPM 553-7)
Addressing Service accesses data files which contain UCSD campus directory
information and mailing addresses for all members of the University
community. This information, provided in the form of a mail list(s), are
designed to reach any combination of faculty, staff, key administrators,
and business officers. A mail list may be prepared as labels (Avery or
plain) for use by Addressing Services or by the customer. This section
also provides additional services, such as folding, inserting, sealing,
tabbing, stapling, and bulk mail imprinting. An Addressing Service Request
Form (FO2004, 7/91), sold at the Storehouse, is necessary for us to provide
any of these requested services.
We can also update your mail list(s) through our Mailers+4 Software. This
service provides address standardization, per U.S. Postal Service address
files, and will add the appropriate ZIP+4 zip code. The list can be sent
to us via a PC based computer in a fixed length text file, delimited text
file, or a dBASE file.
MESSENGER SERVICE (PPM 553-9)
This section provides delivery of urgent official University messages and
parcels to on and off campus locations. To request service, call 534-2774
and provide us with the location of the pickup, contact person, index
number to be charged, description of item(s) to be picked up and location
of delivery.
U.S. NEIGHBORHOOD POST OFFICE (Price Center)
Located in the Price Center, this section provides a variety of personal
mailing services to resident students, non-resident students, faculty and
staff. Postage stamp sales (include aerogrammes; postcards; money order - cash only; and domestic registry, certified, and insurance). Service to foreign countries is limited to letter type mail. Hours of operation are Monday through Friday, 8:30 a.m. - 4:00 p.m. throughout the year. Cash and local checks (with proper identification) are accepted.
We welcome any questions and are ready to assist you. You may contact us at 534-1164.
Pat Procopio
Mail Services Manager