OFFICE OF THE ASSISTANT VICE CHANCELLOR -
BUSINESS AND FINANCIAL SERVICES
June 15, 1998
KEY ACADEMIC AND STAFF ADMINISTRATORS / KEY SUPPORT STAFF
SUBJECT: News and Information about Purchasing Related Issues: Commodity Codes, Equipment Threshold and Departmental Purchasing Authority- Refresher
Purchasing has prepared information for campus business administrators and
their staff regarding purchasing related issues which we anticipate will be
useful as you face this busy time of year. We've combined these issues
into one flyer to facilitate distribution of the information. The topics
covered in this flyer are:
- New and Revised Commodity Codes: We have made changes to a few
commodity codes utilized by the campus community for processing purchasing
transactions. Take a look at the list of changes and an explanation for
when to use these new and revised commodity codes.
- New Equipment Threshold - $1500: The information presented in this flyer
offers helpful instructions on how to process purchasing transactions to be
in compliance with the new equipment threshold of $1500. Detailed
information about all aspects of the new equipment threshold, (indirect
cost issues, equipment inventory issues, contract and grant proposal and
pre-award issues and post-award reporting issues) is available from the web
site titled "Changing the University's Definition of Equipment,"
http://www-bfs.ucsd.edu/pur/EquipMgmt/.
- Departmental Purchasing Authority (LVPO, Express Card and Express Order)
Refresher: Six months have passed since the delegation of departmental
order authority increased from $500 to $2500. This is a good time to
reacquaint the campus community about policies and procedures regarding
Delegation of Departmental Authority for purchasing goods and services.
The information presented in the flyer reminds business administrators,
faculty and staff about the basic premise for departmental authority,
restrictions and limitations for its use and when the high value process is
the appropriate method for processing purchasing transactions, regardless
of value. This detailed flyer is available to read or download from the web at
http://www-bfs.ucsd.edu/pur/services/news/purnews1.htm . A hard copy of the flyer can be obtained by sending an email request to dwilmot@ucsd.edu. We encourage all business administrators to review this information and share
it with all faculty and staff involved in the purchasing process. Should
you have questions regarding the information presented in this flyer or any
other purchasing related questions, please contact the Purchasing office at
X43084 or via email at purchasinginfo@ucsd.edu, or visit our web site at
http://www-bfs.ucsd.edu/pur/index.htm.
Linda Collins
Purchasing Manager