UCSD CAMPUS NOTICE University of California, San Diego |
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OFFICE OF THE ASSISTANT VICE CHANCELLOR - HUMAN RESOURCES November 3, 1998 ALL AT UCSD SUBJECT: Benefits Health and Welfare Day (ANNUAL BENEFITS FAIR) All UCSD faculty and staff are invited to attend the Benefits Health and Welfare Day (Benefits Fair) scheduled to be held Tuesday, November 10, from 11:30 a.m. to 2:00 p.m. in the UCSD Price Center, Ballroom B. This annual event provides an excellent opportunity for faculty and staff to confer directly with benefit plan carrier representatives, UCSD Health Care Network providers, and Benefits Representatives from Human Resources. Limited supplies of health/welfare directories and brochures will also be available. Health related activities will include free blood pressure checks and free back massages. Light refreshments will be served. Note - As a matter of convenience, Kaiser Permanente has in the past few years offered flu shots at no cost during annual benefit fairs. This year due to business reasons Kaiser Permanente has decided not to provide flu shots at the fair. Faculty and staff enrolled in UC-sponsored health plans are encouraged to contact their individual health insurance carriers for instructions on obtaining flu shots under health plan provisions. IT'S TIME FOR OPEN ENROLLMENT Open Enrollment provides an opportunity for UC faculty and staff to enroll in or de-enroll from UC-sponsored medical, dental, and vision plans, as well as change your participation in the Dependent Care Assistance (DepCare) and the Tax Savings on Insurance Premiums (TIP) programs. It also provides an opportunity to transfer to a different medical or dental plan or add eligible family members to current plan coverages. This year, Open Enrollment begins on Monday, November 2, and ends on Monday, November 23. Career and Limited Career faculty and staff members may make plan changes through the Open Enrollment Action Line. Transactions must be completed by midnight, November 23 (PST). Members with Core coverage must use (UPAY 850) forms for making plan changes, which must be received in the Benefits or Payroll Office by 5:00 p.m. on November 23. Open Enrollment changes may not be made to UC-sponsored plans after these times. All Open Enrollment changes will be effective January 1, 1999. BENEFITS INFORMATION By early November, eligible faculty and staff will receive a 1998 Open Enrollment Statement and booklet. The statement shows current plan selections and eligible family member enrollments. The 1998 Open Enrollment booklet includes an overview of 1999 benefit changes and pertinent benefits information, as well as complete instructions for using the Open Enrollment Action Line. Additional benefits information will be available through UC's automated telephone service bencom.fone, the World Wide Web, and at the Benefits Health and Welfare Day event. 1999 HEALTH PLAN AND INSURANCE HIGHLIGHTS All UC-sponsored medical and dental plans will be open for enrollment or transfer. Faculty and staff members may enroll in or transfer to any medical or dental plan for which they are eligible and that best meets their needs. For 1999, at least one HMO plan at every major UC California location is provided at no cost to members. The Prudential High Option Plan member monthly cost will increase again in 1999. For 1999, UC will continue to pay the entire cost of the dental and vision plans. The Legal Expense Plan will not be open to new members during this Open Enrollment period. For current enrollees, 1999 rates will decrease slightly. There are no rate or plan changes to Employee-Paid Life, Basic Dependent Life, Expanded Dependent Life, Employee-Paid Disability, and Accidental Death and Dismemberment (AD&D). Members may call bencom.fone at 1-800-888-8267. By pressing 1 and entering their Benefits Personal Identification Number (PIN), members can hear current health and insurance plan information, review retirement and investment account balances, and hear the most recent investment performance for the Defined Contribution Plan and Tax-Deferred 403(b) Plan. Members can also review individual enrollments and request a printed personal statement via fax. Bencom may be accessed any time, 24 hours a day, seven days a week. UC Human Resources and Benefits maintains UC benefits information on the World Wide Web. The UCbencom home page may be reached at: www.ucop.edu/bencom. The UC bencom website has general benefits information, telephone numbers for health and insurance plans, summary plan descriptions, and forms. UC bencom also provides links to other useful web sites including insurance carriers, Primary Care Physician (PCP) directories, prescription drug formularies, and government agencies. SALARY REDUCTION PROGRAMS Outside of certain "changes in status" governed by strict Internal Revenue Service (IRS) rules, Open Enrollment is the only time that you may change your participation in two of UC's salary reduction programs, the Dependent Care Assistance program (DepCare) and the Tax Savings on Insurance Premiums (TIP) program. DepCare allows the payment of eligible dependent care expenses on a pretax, salary reduction basis. During Open Enrollment faculty and staff may enroll in DepCare, or change or cancel DepCare salary reduction amounts. If members are currently enrolled and do not make changes during Open Enrollment, their 1998 salary reduction amount will continue at the same rate in 1999. Children who turned 13 this year, and are capable of self-care as defined by the IRS, should be de-enrolled from DepCare participation during Open Enrollment. Otherwise, unless a member has other eligible dependents, they will forfeit all DepCare contributions for 1999. For more information, see the DepCare Summary Plan Description available from the Benefits Office. TIP allows payment of health plan premiums, if any, on a pretax, salary reduction basis. Participation in TIP is automatic. During Open Enrollment members may re-enroll in or opt out of TIP. See the TIP Summary Plan Description for details. The employee-paid life, basic and expanded dependent life and employee-paid disability plans are not available during open enrollment. However, eligible faculty and staff may apply for these coverages at any time by completing a statement of health, with coverage subject to carrier approval. The accidental death and dismemberment (AD&D) program is open all year around. NEW TAX-DEFERRED 403(B) PLAN LOAN FUNDING PROCESS Participants in the Tax-Deferred 403(b) Plan who want to borrow their money in the Plan will be pleased to learn that they now have one less step to take in getting a loan. As of September 1, 1998, the Loan Office now sends loan documents--a combined promissory note, truth-in-lending disclosure, and a payroll deduction authorization for repayment--directly to the borrower's home address, rather than to the local Benefits Office. Likewise, once the borrower signs and returns the documents to the Loan Office, the check for the loan proceeds will be mailed directly to the borrower's home. FINANCIAL PLANNING Tuyet A. Le is a Certified Financial Planner and member of the Human Resources Benefits Division who is available for individual financial planning and tax planning appointments. In addition to conducting individual counseling and group workshop sessions, Ms. Le is available for weekly scheduled appointments from 8:00 a.m. to 4:30 p.m. Her office is located in suite 360 (room 142), Torrey Pines Center South. She can be reached by calling 822-2568 or at her e-mail address, tule@ucsd.edu. CAMPUS BENEFITS OFFICE PERSONNEL Jacqueline Edwards, Manager, joedwards@ucsd.edu........................45634 Linda Jacobson, Senior Benefits Analyst, lmjacobson@ucsd.edu...........49686 Academic Affairs Joanne Johnson, Senior Benefits Analyst, jgjohnson@ucsd.edu............41623 Student Affairs, Resource Management & Planning, Chancellor's Office Ruth E. McDaniel, Senior Benefits Analyst, rmcdaniel@ucsd.edu..........40987 Scripps Institution of Oceanography, Business Affairs Jim Redhead, Senior Benefits Analyst, jredhead@ucsd.edu................42154 School of Medicine, Development & University Relations Tuyet Le, Certified Financial Planner, tule@ucsd.edu...................22568 Jo Morales, Disability Coordinator, jmorales@ucsd.edu..................45244 Wilma Westmoreland, Insurance Carrier Liaison, wwestmoreland@ucsd.edu..42817 Corinne Castro-Sandack, Administrative Assistant, ccastro@ucsd.edu.....42816 Rogers Davis Assistant Vice Chancellor - Human Resources |