OFFICE OF THE SENIOR VICE CHANCELLOR -
ACADEMIC AFFAIRS
and
OFFICE OF THE VICE CHANCELLOR -
BUSINESS AFFAIRS
November 25, 1998
KEY ADMINISTRATORS / KEY SUPPORT STAFF (Excluding Medical Center)
SUBJECT: Holiday Schedule December 19, 1998 through January 3, 1999
Administrative holidays this year will be Thursday, December 24; Friday,
December 25; Thursday, December 31; and Friday, January 1. There will be a
sixteen-day period (December 19, 1998 through January 3, 1999) during which
six days (December 21, 22, 23, 28, 29, 30) are scheduled working days.
UCSD departments and units that wish to be closed for all or a portion of
the holiday period, which begins at the end of the work day on Friday,
December 18, 1998, and concludes at the beginning of the work day on
Monday, January 4, 1999, may request approval to do so. Department Heads'
requests for closure must be submitted to the cognizant Vice Chancellor or
Director for prior approval. Department Heads are encouraged to discuss
the feasibility of a sixteen-day closing with departmental employees. The
following guidelines should be considered in determining whether to close
an office:
1. Departments must maintain adequate staffing levels in order to conduct
necessary business or provide essential services.
2.	December 21, 22, 23, 28, 29 and 30 are scheduled working days. If the
department wishes to be closed during those days, staff employees must
charge the time off to accrued vacation, accrued compensatory time off
(non-exempt employees only), or voluntary leave without pay. Academic
employees on fiscal year (11-month) appointments must charge the time off
to accrued vacation or voluntary leave without pay.
Requests should state: (a) the disposition of work and services which would
normally be performed, and (b) the arrangements which have been agreed to
by departmental employees, including those employees who have indicated
that they wish to work during the closure.
Questions regarding the status of employees during a proposed departmental
closing should be directed to the appropriate Employee Relations Specialist
in the Human Resources Department or to the Academic Personnel Office.
Marsha Chandler Steven W. Relyea
Senior Vice Chancellor- Vice Chancellor -
Academic Affairs Business Affairs