UCSD CAMPUS NOTICE University of California, San Diego |
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OFFICE OF THE ASSISTANT VICE CHANCELLOR - HUMAN RESOURCES January 29, 1999 KEY ADMINISTRATORS/KEY SUPPORT STAFF SUBJECT: Clerical/Administrative Series Classification Criteria A committee was established by Human Resources to examine positions in the __Assistant classification series and Administrative Specialist classification that are assigned responsibilities in the functional areas of fiscal administration, human resources and executive assistance. The committee was charged to develop criteria defining specific classification levels, taking into consideration the changing work environment, which could be used as a supplement to the University-wide classification specifications. The committee consisted of the following individuals: Michael Bloom, Psychiatry Jim Carney, Human Resources Georgia Crowne, Electrical and Computer Engineering Patti Harp, Psychology Pat Jordan, Marine Physical Lab Stephen Lopez, Cellular and Molecular Medicine Vivian Townes, CRD/Cal Space, PORD Thelma Vanesian, Human Resources Debbie Wenck, VC-Student Affairs John White - Sr. VC - Academic Affairs The committee issued its report, which recognized significant changes in the work environment including new funding relationships, new legal and regulatory requirements, new collective bargaining agreements, and increased distribution of authority previously held by central offices. To appropriately evaluate clerical/administrative positions in recognition of these changes, the committee developed several tools to assist department personnel and Human Resources in classifying position descriptions. The first tool is a factor matrix that describes a continuum of positions from Senior Clerk through Administrative Specialist in terms of seven common factors. The second tool is a task matrix that illustrates a sample of tasks exemplifying the types of fiscal administration, human resources and executive assistance activities performed at various classification levels. The report and draft matrices were previously shared with business officers and department Human Resource contact persons across campus. Based upon a very favorable response, they have been approved for use effective immediately. Each matrix table is available in Adobe Acrobat format on the Human Resources Department's web site at: http://www-hr.ucsd.edu/~classification/caguide/ If your computer does not already have Adobe Acrobat downloaded, you will have to download Adobe Acrobat by clicking on the Adobe Reader instructions at the above web site before you can view the matrix tables. Contact your department systems administrator if you require help with this download. I encourage interested persons to view this supplemental criteria and supervisors to determine whether positions in your unit should be submitted for classification review. There will be no automatic across-the-board reclassification of these positions. Requests for individual classification reviews will be processed in the customary manner. Similar efforts are underway to develop supplemental classification criteria for department financial analysts, and graduate/undergraduate student services coordinators in academic departments. If you have any questions regarding this notice or the matrices referenced above, please contact Judy Johnson, Compensation Manager, via electronic mail at jjohnson@ucsd.edu or at extension 40986. Rogers Davis Assistant Vice Chancellor - Human Resources |