ACADEMIC SENATE: SAN DIEGO DIVISION
June 26, 2000
ALL UCSD INSTRUCTIONAL FACULTY
SUBJECT: (1) Policy on Midterm Examinations
(2) Policy on Final Examinations
The Committee on Educational Policy (CEP) would like to call your attention
to policy regarding two subjects:
Questions regarding the application of the rules may be addressed to your
department chair, a college provost, or the office of the Academic Senate.
- Policy on Midterm Examinations
- Under the new policy approved by the Committee on Educational Policy
- Faculty are obliged to have printed in the Schedule of Classes
the date and time of any midterm which is to be given outside of the
regularly scheduled class hours (beginning with the Winter 2001 Schedule of
- Additionally, any midterm given outside of the regularly
scheduled class hours must be announced in a syllabus distributed to the
class at the beginning of the quarter.
- Policy on Final Examinations
- Final examinations may not be given at any time before the final
examination week without explicit permission of CEP.
- Although the instructor may give a final examination at an
alternative time during final examination week with the approval of CEP,
students must be permitted to take an equivalent examination at the
originally scheduled time if they so desire.
- An instructor may administer an examination at an alternative
time if a valid reason is given by the student for not taking the regularly
scheduled examination. Valid reasons include: religious holidays, verified
illnesses, family disasters.
- Academic Senate Regulations specify that final examinations are
required of all undergraduate courses, unless an exception has been approved
by CEP or the CEP Subcommittee on Undergraduate Courses.
- Final examinations are, however, normally not required in laboratory
- No student may be excused from assigned final examinations.
- A final examination must, whenever practicable, be written and
must be completed by all participants within a previously announced time
- Examinations in non-laboratory courses may not exceed three
- The instructor may not require a "take-home" final examination
to be turned in before the date and hour at which the examination in the
course was scheduled by the Registrars Office.
- Faculty members (including visiting faculty) must be present and
available during finals week when the final examinations of their courses
are given. In cases where the instructor's absence cannot be avoided, the
department chair or program director must seek CEP approval to designate
another faculty member to administer the final examination. Nevertheless,
faculty course instructors themselves must assign grades for the courses
- CEP will not recommend approval of faculty absences during
finals week unless arrangements to administer the final examination have
been worked out in advance with the department chair or program director.
Gabriele Wienhausen, Chair
Committee on Educational Policy