University of California, San Diego
September 22, 2000
KEY ADMINISTRATORS/KEY SUPPORT STAFF
SUBJECT: Proposed Personnel and Benefits Changes for
I. TYPES OF APPOINTMENTS (UC PERSONNEL POLICIES FOR STAFF MEMBERS 3/TYPES OF APPOINTMENTS and 22/PROBATIONARY PERIOD)
The University of California has developed a set of proposals to expand benefits eligibility and employment privileges for some employees currently holding casual positions. The UC is proposing effective January 1, 2001 the following:
*A Limited Appointment (previously referred to as a "casual" appointment) is an appointment established at any percentage of time, fixed or variable, which is expected to continue for less than 1,000 hours in a 12-month period.
*A limited appointment shall be designated as a career appointment when the incumbent has attained 1,000 hours of qualifying service in any 12 consecutive months without a break in service of at least 120 consecutive calendar days. Qualifying service includes all time on pay status in one or more limited appointments at the University. Such career designation shall be effective the first of the month following attainment of 1,000 hours of qualifying service.
*An employee who is required to serve a probationary period and who has worked in a limited appointment immediately preceding the career appointment, shall have up to 1,000 hours credited toward completion of the probationary period, provided that the credited time was served in the same position that the employee held immediately prior to thecareer appointment.
*A Floater Appointment is an appointment reserved for use in temporary employment pools [at UCSD this is the Human Resources Department's Temporary Employment Services/TES] and may be established at any percent of full time up to two years duration. Employees holding floater appointments may be scheduled or not scheduled as determined by the University. [Note: The TES Financial Temporary Floaters are career employees in the Human Resources Department and are not covered by the Floater Appointment definition].
The definitions for Casual Restricted, Per Diem, Contract and Partial Year appointments have not significantly changed.
II. QUALIFYING SERVICE FOR CONVERSION FROM LIMITED (formerly "casual") TO CAREER STATUS [This section does not apply to current Temporary Employment Services Employees or positions or to future "Floater Appointments" referenced above]:
*An employee actively employed as of January 1, 2001 who has served in a "casual" appointment during the period of December 1, 1999 through December 31, 2000, and (1) who accrued 1,000 hours on pay status without a break of 120 consecutive calendar days or more, and (2) who has been on pay status for 50 percent or more for five consecutive months or more during the same period will be converted to career status as of January 1, 2001.
*An employee actively employed as of January 1, 2001 and who files a claim that he/she has accrued 1,000 hours or more on pay status in a "casual" appointment during the period of January 1, 1998 through December 31, 2000 in any rolling twelve month period without a break in services of 120 consecutive calendar days or more will be reviewed for conversion from "casual" to career status on a case-by-case basis.Employees will be appropriately notified of the procedures for filing such a claim.
III. AFFECTED UC PERSONNEL POLICIES FOR STAFF MEMBERS (UCPPSM)
The points highlighted in this notice will impact the following UC Personnel Policies for Staff Members (UCPPSM):20/Recruitment; 22/Probationary Period; 30/Salary; 41/Vacation; 43/Leave of Absence; 60/Layoff and Reduction in Time; 61/Release of Casual and Probationary Employees; 64/Termination of Career Employees-Professional and Support Staff; 65/Termination of Career Employees-Managers and Senior Professionals, Salary Grades I Through VII; and 67/Termination of Career Employees-Managers and Senior Professionals, Salary Grades VIII Through IX. These policies will reflect changes in terminology needed to implement the UC proposal.
IV. IMPACT ON REPRESENTED EMPLOYEES
The changes referenced in this notice are intended for non-represented positions and employees. Any changes to conditions of employment affecting represented positions and employees are subject to collective bargaining requirements.
V. FORMAL REVIEW
Formal review of the UC Proposal will follow.
Comments regarding the proposal may be submitted through Wednesday, September 27, 2000 to the following individuals: Rogers Davis, Assistant Vice Chancellor - Human Resources, at email@example.com or (858) 534-0286; Kim Ayoub, Temporary Employment Services Manager, at firstname.lastname@example.org or (858) 534-3518; Jonnie Craig-Winston, Director of Policy Development and Quality of Work/Life, at email@example.com or (858) 534-9659; Jackie Edwards, Benefits Manager, at firstname.lastname@example.org or(858) 534-5634; Tom Leet, Director of Human Resources Services, at email@example.com or (858) 534-0284; Mary Ann Mead, Director of Employee Relations, at firstname.lastname@example.org or (858) 534-4115; Mike Melman, Director of Labor Relations, at email@example.com or (858) 534-2810.