University of California, San Diego
October 12, 2000
SUBJECT: Formal Review of the Proposed UC Staff Personnel Policy Changes for [non-represented] Casual Employees
The University of California has developed a set of proposals to expand benefits eligibility and employment privileges for some employees currently holding casual positions. Implementation of the UC Proposal will require revisions to a number of Personnel Policies for Staff Members that would redefine casual and career appointment criteria for non-represented staff employees, effective January 1, 2001.
This Notice is provided to announce the formal review period for the proposed revisions of the following UC Staff Personnel Policies for Staff Members:
I. 2/DEFINITION OF TERMS
II. POLICY 3/TYPES OF APPOINTMENTS
*A limited appointment shall be designated as a career appointment when the incumbent has attained 1,000 hours of qualifying service in any 12 consecutive months without a break in service of at least 120 consecutive calendar days. Qualifying service includes all time on pay status in one or more limited appointments at the University. Such career designation shall be effective the first of the month following attainment of 1,000 hours of qualifying service.
*A floater appointment is an appointment reserved for use in temporary employment pools [at UCSD this is the Human Resources Department's Temporary Employment Services/TES] and may be established at any percent of full time up to two years duration. Employees holding floater appointments may be scheduled or not scheduled as determined by the University. A floater appointment would convert to a limited appointment unless there has been a break in service of at least 120 consecutive day. If such a break occurs, a new floater appointment may be established for an additional two-year period. [Note: The TES Financial Temporary Floaters are career employees in the Human Resources Department and are not covered by the floater appointment definition.]
The definitions for Casual Restricted, Per Diem, Contract and Partial Year appointments, which are included in Policy 3/Types of Appointments, have not significantly changed.
III. POLICY 22/PROBATIONARY PERIOD
IV. CHANGES TO OTHER UC PERSONNEL POLICIES FOR STAFF MEMBERS (UCPPSM) In addition to the three Personnel Policies noted above, the following Policies will require some changes in terminology in order to implement the UC Casual Employees Proposal:
Each of these Personnel Policies may be reviewed on the UC Office of the President website at: http://exchange.ucop.edu:8080/hrpolicy/index.html
V. QUALIFYING SERVICE FOR CONVERSION FROM LIMITED (formerly "casual") TO CAREER STATUS [This section does not apply to current Temporary Employment Services employees or positions or to future "floater appointments" referenced above]:
*An employee actively employed as of January 1, 2001 who has served in a "casual" appointment during the period of December 1, 1999 through December 31, 2000, and (1) who accrued 1,000 hours on pay status without a break of 120 consecutive calendar days or more, and (2) who has been on pay status for 50 percent or more for five consecutive months or more during the same period will be converted to career status as of January 1, 2001.
*An employee actively employed as of January 1, 2001 and who files a claim that he/she has accrued 1,000 hours or more on pay status in a "casual" appointment during the period of January 1, 1998 through December 31, 2000 in any rolling twelve-month period without a break in services of 120 consecutive calendar days or more will be reviewed for conversion from "casual" to career status on a case-by-case basis. Employees will be appropriately notified of the procedures for filing such a claim.
On-call and over-time hours will not be counted as hours on pay status when determining qualifying service for the purpose of computing the 1,000 hour threshold.
VI. RETIREES AND ANNUITANTS
VII. REPRESENTED EMPLOYEES