University of California, San Diego
February 13, 2001
SUBJECT: Updates to UCSD Travel Policy
The University of California Business and Finance Bulletin G-28, Policy and Regulations Governing Travel has been revised by the Office of the President.
The UCSD Travel Office has published a summary of each significant update as it applies to UCSD's specific circumstances. This guidance to revised policy can be viewed on the travel web site:
For UCSD, the revisions were effective for travel as of February 1, 2001.
Subject highlights include:
-A new section addressing various categories of travelers, including faculty on sabbatical leave, students, post-docs, independent contractors, spouses, and non-employee travelers traveling to UCSD;
-An update on the minimum liability insurance coverage amounts recommended by the Office of Risk Management for the use of a personal vehicle;
-A clarification on the rules governing the reimbursement of collision damage waiver (CDW) insurance purchased when using a rental car on university business;
-New policy on the use of business and first-class travel for flights lasting 10 hours or longer;
-Information on the Fly America Act that requires the use of US domestic carriers for international travel;
-Added flexibility for travel for less than 24 hours;
-An explanation on the IRS requirements for electronic receipts;
-A description of allowable electronic authorization for the travel expense voucher; and
-An ethics statement regarding the traveler's responsibility for reporting expenses.
You may direct comments and questions either to Travel@UCSD.edu or telephone 4-3734.
Faye E. McCullough