SUBJECT:  Electronic Non-Payroll Expense Transfer (ENPET) Upgrades

As indicated in our previous announcement dated May 31, the SPEAR ENPET Team and ACT have been working on enhancing the ENPET system. As a result of these efforts, the following features will be incorporated into the ENPET system on June 28.

1. Back dating ENPETs for the prior ledger period:
The system has been revised to provide a drop down menu that will allow departments to select the previous month for an ENPET's transaction date. The drop-down menu appears in the ENPET Transaction Editor screen and is identified by the title "Process transactions in period." This option is only available between the last day of the preceding month through the first working Friday of the current month. This period is extended for June to correspond with the fiscal closing process. When the prior month option is selected, the date for the last day of the previous month will be applied to the transaction.

2. Processing ENPETs with department or OPAFS approvals occurring in the subsequent ledger period:
The ENPET system's approval process is being amended to identify ENPETs with department and OPAFS approval dates that do not correspond to the same ledger period for the ENPET transaction date. When this condition occurs, the ENPET system will change the transaction date to correspond to the current accounting period for acceptance into IFIS. These changes will occur automatically and will not require any action from personnel preparing the ENPET.

3. Additional enhancements:
To provide additional control information, document totals have been added to the "ENPET Document Successfully Loaded IFIS" screen and to the detail of the e-mail messages.

If you have questions, you may contact:

                                                Miles Bowler
                                                SPEAR Project Administrator
                                                Email: mbowler@ucsd.edu
                                                lkafader@ucsd.edu
                                                46087

                                                Lyle Kafader
                                                ACT/SYSTEMS
                                                lkafader@ucsd.edu
                                                23346