SPEAR PROJECT ADMINISTRATION
June 27, 2001
DEPARTMENT BUSINESS OFFICERS AND KEY PERSONNEL
SUBJECT: Electronic Non-Payroll Expense Transfer (ENPET) Upgrades
As indicated in our previous announcement dated May 31, the SPEAR ENPET
Team and ACT have been working on enhancing the ENPET system. As a
result of these efforts, the following features will be incorporated
into the ENPET system on June 28.
1. Back dating ENPETs for the prior ledger period:
The system has been revised to provide a drop down menu that will allow
departments to select the previous month for an ENPET's transaction
date. The drop-down menu appears in the ENPET Transaction Editor screen
and is identified by the title "Process transactions in period." This
option is only available between the last day of the preceding month
through the first working Friday of the current month. This period is
extended for June to correspond with the fiscal closing process. When
the prior month option is selected, the date for the last day of the
previous month will be applied to the transaction.
2. Processing ENPETs with department or OPAFS approvals occurring in the
subsequent ledger period:
The ENPET system's approval process is being amended to identify ENPETs
with department and OPAFS approval dates that do not correspond to the
same ledger period for the ENPET transaction date. When this condition
occurs, the ENPET system will change the transaction date to correspond
to the current accounting period for acceptance into IFIS. These
changes will occur automatically and will not require any action from
personnel preparing the ENPET.
3. Additional enhancements:
To provide additional control information, document totals have been
added to the "ENPET Document Successfully Loaded IFIS" screen and to the
detail of the e-mail messages.
If you have questions, you may contact:
SPEAR Project Administrator