University of California, San Diego
OFFICE OF THE VICE CHANCELLOR -
November 6, 2001
SUBJECT: Holiday Schedule for December 22, 2001 Through January 1, 2002
Administrative holidays this year will be Monday, December 24; Tuesday December 25; Monday, December 31; and Tuesday, January 1. Thus, there will be an eleven-day period (December 22 through January 1), during which three days (December 26, 27 and 28) are scheduled working days.
UCSD departments and units that wish to be closed for all or a portion of the holiday period, which begins at the end of the work day on Friday, December 21, 2001 and concludes at the beginning of the work day on Wednesday, January 2, 2002, may request approval to do so. Department Heads' requests for closure must be submitted to the cognizant Vice Chancellor or Director for prior approval. Department Heads are encouraged to discuss the feasibility of an eleven-day closure with departmental employees. The following guidelines should be considered in determining whether to close an office:
1. Departments must maintain adequate staffing levels in order to conduct necessary business or provide essential services.
2. December 26, 27, and 28 are scheduled working days. Therefore, if departments are authorized to be closed during those days, staff employees must charge the time off to accrued vacation, accrued compensatory time off (non-exempt employees only), or voluntary leave without pay. Academic employees on fiscal year (11-month) appointments must charge the time off to accrued vacation or voluntary leave without pay.
Requests should state: (a) the disposition of work and services, which would normally be performed, and (b) the arrangements that have been agreed to by departmental employees, including those employees who have indicated that they wish to work during the closure.
Questions regarding the status of employees during a proposed departmental closing should be directed to the appropriate Employee Relations Specialist in the Human Resources Department or to the Academic Personnel Office.
Steven W. Relyea