UCSD
CAMPUS NOTICE
University of California, San Diego
 

OFFICE OF THE ASSISTANT VICE CHANCELLOR -
BUSINESS AND FINANCIAL SERVICES
Equipment Management Division

October 16, 2002


KEY ADMINISTRATORS/KEY STAFF (excluding UCSD Healthcare)

SUBJECT:  Equipment Management Physical Inventories

Recently, the campus Equipment Management process was the subject of a federal audit conducted by representatives of the Office of Naval Research (ONR). The audit was performed by ONR to ensure that our property systems complied with all federal regulations.

While UCSD's property system received favorable results overall, the audit found that campus departments were generally deficient in submitting physical inventories as required by federal regulations and requested by Equipment Management. The auditors reiterated the need for departments to perform timely and accurate inventories of all property in their respective departments as an important responsibility.

To continue our eligibility to receive federal awards, we need to improve the timely submission of physical inventories. All Department Chairs, Principal Investigators and Management Service Officers are asked to ensure that action is taken to make this effort a higher priority. Please review information published in Blink about how to do an equipment inventory:
http://blink.ucsd.edu/go/inventory

Please refer any questions or comments to Robert Forsythe, Manager, Equipment Management by email at rforsythe@ucsd.edu or phone at (858) 534-6286.


                                                Don Larson
                                                Controller
                                                Assistant Vice Chancellor -
                                                Business and Financial Services