University of California, San Diego
November 19, 2003
SUBJECT: Your Responsibility for Securing Private Information
As a member of the UCSD community, you may have responsibility for some processes that include access to private information: Social Security numbers, birth dates, home phone numbers, location of assets, credit cards, health and student personal information, etc. The use and protection of much of this information is governed by federal and state law/regulation and university policy. Therefore, if you use and/or store private information as described above, you should examine all of the business processes you undertake for the university and ensure that the retrieval/storage of private information within your office setting is absolutely necessary for such processes. In addition, you should be able to answer affirmatively to the following statements. These standards protect access to private information within the university environment.
* Access to all private information I work with is restricted on a
All members of the university community are obligated to respect and protect private information whether it is transmitted and stored electronically (e.g. e-mail) or in hardcopy. It is important to understand that each individual is responsible for the information under his or her control. Responsibility for protecting individual privacy is a part of everyone's job.
UCSD and California: http://blink.ucsd.edu/go/idtheft
If you have any questions or concerns regarding the use of private data, please contact Charlotte Klock, Chair of the ACTPC Security Subcommittee, at firstname.lastname@example.org or x21223.