University of California, San Diego
OFFICE OF THE VICE CHANCELLOR -
November 7, 2003
SUBJECT: Holiday Schedule December 22, 2003 through January 2, 2004
Administrative holidays this year will be Thursday, December 25; Friday, December 26; Thursday, January 1; and Friday, January 2. Therefore, we will have six working days during the period of December 22 through January 2.
UCSD departments and units that wish to close for all or a portion of the holiday period, which begins at the end of the work day on Friday, December 19, 2003 and concludes at the beginning of the work day on Monday, January 5, 2004, may request respective vice chancellor concurrence to do so. A Department Head's notice to close must be submitted to the cognizant Vice Chancellor or Director for concurrence. A Department Head is encouraged to discuss the feasibility of a six business-day (December 22 through January 2) closing with department employees. The following guidelines should be considered in determining whether to close a department:
1. Whether or not the Department must maintain adequate staffing levels to conduct necessary business or provide essential services.
2. Recognition by all affected employees that December 22, 23, 24, 29, 30 and 31 are scheduled working days. Therefore, if a department is authorized to close during those days, staff employees must charge the time off to accrued vacation, accrued compensatory time off (non-exempt employees only), or voluntary leave without pay. Academic employees on fiscal year (11-month) appointments must charge the time off to accrued vacation or voluntary leave without pay.
Notification for holiday closure should state: (a) the disposition of work and services that would normally be performed, if any, and (b) the arrangements that have been agreed to by department employees.
Questions pertaining to the status of employees during a proposed departmental closing should be directed to the appropriate Employee Relations Specialist in the Human Resources Department or to the Academic Personnel Office.
Steven W. Relyea