University of California, San Diego
OFFICE OF THE VICE CHANCELLOR -
March 31, 2005
ALL ACADEMICS AND STAFF AT UCSD (including UCSD Healthcare)
If you are utilizing the UCSD network or have UCSD related data on your laptop or other portable devices, you are responsible for its safe keeping just as if you were working at your desk on campus. As a member of the UCSD community, you may have responsibility for some processes that include access to private information: Social Security numbers, birth dates, home phone numbers, location of assets, credit cards, HIPPA, FERPA, etc. The use and protection of much of this information is governed by federal and state law/regulation and university policy. Therefore, if you use and/or store private information as described above, you should examine the business processes you undertake for the university and ensure that the retrieval/storage of private information on any portable devices you use is essential for such processes.
You need to take extra precautions with the physical security of such devices to ensure they do not get taken by unauthorized people. The link below provides additional information regarding this topic and will provide you with steps you need to take to ensure you are doing all that you can to protect the university data.
All members of the university community are obligated to respect and protect private information whether it is transmitted and stored electronically (e.g. e-mail) or in hardcopy. It is important to understand that each individual is responsible for the information under his or her control. Responsibility for protecting individual privacy is a part of everyone's job.
If you have any questions or concerns regarding the use of private data, please contact Charlotte Klock, Chair of the ACTPC Security Subcommittee, at or (858) 822-1223.