University of California, San Diego


September 8, 2005

ALL AT UCSD (including UCSD Medical Center)

SUBJECT:    Changes to PPSM 23 and 36 - Formal Review

The University is proposing revisions to PPSM 23 and 36 to support ongoing communication between employees and their supervisors on performance management and appraisal, and to provide additional guidance on classification. Personnel Policies for Staff Members (PPSM) apply to policy-covered employees, while employees represented by a union are covered by applicable collective bargaining agreements.

In addition, the University is proposing new implementing procedures for these revised policies to provide guidance in developing local implementing procedures and to ensure consistency in the application of these policies systemwide.

For PPSM 23 (Performance Appraisal), the major proposed changes are to:

* Broaden the policy name from "Performance Appraisal" to "Performance Management" to support the concept that good performance management is an ongoing process and more comprehensive than an annual performance review;

* Add language to the policy that stresses the importance of and need for ongoing communication between a supervisor and an employee to enhance performance, professional development and career growth; and

* Explicitly include previously discussed performance expectations and goals in the written performance appraisal.

For PPSM 36 (Classification of Positions), the major proposed change is to:

* Add language to the policy that an employee or a department may formally request a classification review to help ensure the employee's position classification is appropriate given the assigned job duties and that it is consistent with similarly situated positions.

The proposed revised policies and new procedures are available on the At Your Service Web site:


If you would like to comment on the proposed revisions and new procedures, please email your comments by Thursday, September 15, 2005 to employeerelations@ucsd.edu.

Rogers Davis
Assistant Vice Chancellor -
Human Resources