SUBJECT:

Employee Notice of Annual Systemwide Payroll Disclosure

Dear UC Colleague:

As part of the University’s obligation to be transparent and publicly accountable for its conduct, including the way it compensates its faculty and staff, UC is conducting its annual disclosure of systemwide employee compensation for calendar year 2008. This disclosure parallels last year’s payroll disclosure, and is consistent with similar practices at many other public institutions.

The 2008 payroll data will be placed in campus libraries and made available for review upon request. This information will also be available to media upon request. To help explain this information, an analysis of the data has been posted to
http://www.universityofcalifornia.edu/news/compensation/payroll2008/welcome.html

As UC is a public institution, employee compensation is considered a public record under the California Public Records Act. This is reflected in the staff personnel policy in Personnel Policies for Staff Members (PPSM) 80(C):

http://atyourservice.ucop.edu/employees/policies_employee_labor_relations/

“Information which is public information and which should be released upon request includes name, date of hire, current position title, current salary, organizational unit assignment, date of separation, office address and office telephone number, current job description, full-time or part-time, and appointment type.”

Academic personnel policy, Academic Personnel Manual (APM) 160-20(b)(4): http://www.ucop.edu/acadadv/acadpers/apm/apm-160.pdf, also states that any “non-personal” information “is public information and is available upon request to any person or entity without limitation.” It defines “non-personal” academic personnel information as including name, date of hire or separation, current position title, and current rate of pay.

The payroll data is scheduled to be in local libraries by the week of May 11th. The list of locations for the payroll reports can be found here:

http://www.universityofcalifornia.edu/news/compensation/payroll2007-08/payroll.html

Questions about access to the payroll data may be directed to local Information Practices/Public Records Offices:

http://www.ucop.edu/busops/ipcoords.html

Sincerely, Stella Ngai Director Public Records and Information UC Office of the President