September 11, 2009


SUBJECT:    Salary Reduction/Furlough Plan

September marks the beginning of the salary reduction/furlough plan adopted by the UC Regents at their July 2009 meeting. The details of the plan have required the collective efforts of a significant number of UC San Diego personnel to ensure that the implementation of the plan balances campus operational needs and compliance with the objectives of The Regents.

At this time, we would like to recap key points of the salary reduction/furlough plan at UC San Diego.

How the Plan Works

The plan is effective September 1, 2009 through August 31, 2010. Employees who are subject to the plan will receive a salary reduction beginning with their September salary. Based upon the percent salary reduction assigned, employees will accrue a specified number of furlough days. This reduction will be reflected in the paycheck of October 1 for monthly paid employees and in the September 30 paycheck for biweekly paid employees. For employees participating in the salary reduction/furlough plan, the salary reduction will be spread evenly across the 12 months between September 1, 2009 and August 31, 2010, regardless of when furlough days are taken. For exclusively represented employees, the furlough plan is subject to collective bargaining.

Campus Closure Dates

During the 2009 holiday season, UC San Diego (excluding the hospitals and clinics) will officially close for 16 days between Saturday, December 19, 2009 and Sunday, January 3, 2010. The closure period includes four University paid holidays (December 24, 25 and 31, and January 1). Six days (December 21, 22, 23, 28, 29 and 30) are not paid holidays and non-represented Academics and Staff who are covered by the furlough plan will be required to use furlough days to cover the time off. Furlough days may be used in advance of accrual.

Non-represented Academics and Staff who do not participate in the furlough plan may use accrued vacation, compensatory time off or leave without pay for the six closure days that are not paid holidays.

For exclusively represented employees, closure days will be handled in accordance with the existing contract provisions and are subject to discussion and/or collective bargaining where applicable.

Other Closures

Departments, divisions, and other work units may close their operations with approval from their respective vice chancellor. Closures must be announced to all affected staff at least 30 days in advance of the closure. In all cases, organizational areas that plan to close where Staff are affected must notify the Employee Relations unit of Staff Human Resources. Operational areas have management discretion to operate on selected work days with reduced staffing. When Staff are mandated not to report to work, the same procedures and provisions that apply to closures also apply to operating on a "skeletal staffing" basis.

Any closures or reduced services must not negatively impact teaching, student advising, and contracts and grants activities and must be managed by unit managers and department chairs.

Furlough Exclusions

Extramural funded employees are excluded from the salary reduction/furlough plan including the extramural portion of funding for split funded employees. Medical Center employees are also excluded from the plan as Medical Centers are required to generate equivalent furlough plan salary savings. Approval of furlough exclusions for positions funded by other funding sources is the responsibility of each vice chancellor and the Chancellor.

Contract Employees

Contract employees are subject to the salary reduction/furlough plan based on the same funding rules for all other employees.

Detailed information regarding the salary reduction/furlough plan is available through Blink at

Staff with questions regarding the salary reduction/furlough plan should contact the Employee Relations division of Human Resources at or 858-534-4115. Academic employees should contact Academic Personnel Services at Exclusively represented employees may contact their union representatives.

Paul W. Drake
Senior Vice Chancellor -
Academic Affairs

Steven W. Relyea
Vice Chancellor -
External and Business Affairs