August 3, 2012


SUBJECT:    Passwording Access to Library Electronic Reserves, Fall 2012

Effective fall quarter 2012, the UC San Diego Library is changing its electronic reserves access policy to better align with national best practices in fair use and copyright protection. As a result, the Library will begin password protecting at the course level access to all electronic reserves materials (a practice already in place for media materials).

What this means for your students:
Students will be required to enter a password to access your course page in the electronic reserves system.

What this means for you, the instructor:
After you submit an electronic reserves request, Library Reserves staff will assign a password to your course page and email it to you. After receiving this password, you will need to distribute it to students in your course.

We strongly recommend that you include this password on the course syllabus, and/or that you forward the email you receive from the Reserves unit to the students in your course. Please note, Library staff will not be able to provide these passwords to your students, they will be referred back to you. If for some reason you misplace the password, you can contact the Library Reserves staff and they will provide it to you.

This change from past practice will facilitate our continuing to provide you with electronic reserves services while minimizing liability risks to the University. We appreciate your patience and understanding.

Should you have any questions about this change, please contact Abby Lowery, Reserves Services Operations Manager in the Library’s Access Services Department, at or 858.534.1212.

Catherine R. Friedman
Associate University Librarian, Academic Services