August 9, 2012


SUBJECT:   Courtesy Employee Notice Regarding Annual System-wide Payroll Disclosure

Dear Colleague:

As part of the University’s obligation to be transparent and publicly accountable for its conduct, including the way it compensates its faculty and staff, UC is conducting its annual disclosure of systemwide employee compensation for calendar year 2011. This disclosure parallels last year’s payroll disclosure, and is consistent with similar practices at many other public institutions.

This is a courtesy notice to inform you that a summary analysis of the data has been posted to and that the payroll data upon which the 2011 report is based is online at

The data will also be placed in campus libraries and made available for review upon request, and it will also be available to media upon request. The list of UC locations with copies of the payroll data can be found at

Because UC is a public institution, employee compensation is considered a public record under the California Public Records Act and is reflected in the staff personnel policy in Personnel Policies for Staff Members (PPSM-80):

“Information which is public information and which should be released upon request includes name, date of hire, current position title, current salary, organizational unit assignment, date of separation, office address and office telephone number, current job description, full-time or part-time, and appointment type.”

Academic personnel policy, Academic Personnel Manual (APM) 160-20(b)(4):, also states that any “non-personal” information “is public information and is available upon request to any person or entity without limitation.” It defines “non-personal” academic personnel information as including name, date of hire or separation, current position title, and current rate of pay.

Questions about access to the payroll data may be directed to local Information Practices/Public Records Offices: Replies to this message may be directed to:


UCOP Office of Public Records