August 28, 2014

ALL ACADEMICS AND STAFF AT UC SAN DIEGO (excluding UC San Diego Health System)

SUBJECT:    Holiday Schedule - December 24, 2014 to January 4, 2015

During the 2014 holiday season, UC San Diego (excluding the hospitals and clinics) will officially close for twelve (12) days between Wednesday, December 24, 2014 and Sunday, January 4, 2015. This closure will result in significant energy savings from reduced operations.

The closure period includes four (4) University paid holidays (December 25, 26 and 31, 2014 and January 1, 2015). Staff employees must charge any working days during the closure period not covered by paid holidays to accrued vacation, accrued compensatory time off (non-exempt only), or leave without pay. Academic employees on fiscal year appointments must charge the time off to accrued vacation or leave without pay.

Non-represented employees who do not have accrued vacation or accrued compensatory time off to cover the four (4) working days during the closure (December 24, 29 and 30, 2014 and January 2, 2015) may request a one-time advance of up to four (4) days of vacation to cover the absence. Non represented employees who elect to take leave without pay for up to four (4) days of the closure period will continue to accrue vacation and sick leave credits. For exclusively represented employees, these closure days will be handled in accordance with the existing contract provisions or collective bargaining where applicable.

UC San Diego departments and units that need to remain open during the closure period must notify their respective vice chancellors to do so.

Staff employees with questions regarding the holiday closure should contact Employee Relations, Human Resources Department at or (858) 534-4115. Staff employees in health sciences/health system with questions regarding the closure should contact Employee Advocacy, Human Resources at or (619) 471-0495. Academic employees should contact the Academic Personnel Office at or (858) 822-3509.

Suresh Subramani
Executive Vice Chancellor