CAMPUS NOTICE
October 6, 2017
| SUBJECT: | UC Travel Policy Update - New Reimbursement Rates |
A state audit of the UC Office of the President resulted in several recommendations including changes to travel policy.
Effective October 15, 2017, new rates apply to lodging and meals for travel less than 30 days in the continental United States. UC San Diego's travel expense reporting application, MyTravel, is updated to support compliance with UC travel policy including the new rates.
The daily meals and incidentals (M&IE) maximum is reduced from $74 to $62. The lower rate is consistent with the rate used by the California State University System. As before, M&IE is for actual expenses up to the maximum and receipts are not required by UC travel policy or UC San Diego travel policy.
A lodging maximum is being introduced at $275 per night, not including taxes and mandatory hotel fees. Receipts are still required for lodging expenses and the amount must be reasonable for the location. It is allowable to exceed the UC maximum if the traveler was required to use prearranged conference lodging or if pricing comparisons from the time of booking show that no lodging was available within the UC maximum. In any case, if a traveler is unable to secure lodging within the new UC maximum, the reason must be documented in the expense claim. As you plan travel beyond October 15, please keep the new UC maximum in mind.
The UC San Diego Travel Team offers in-person sessions to discuss travel topics. The team is also reaching out to established campus groups and committees, such as academic business administrators, to offer an opportunity for feedback and questions. For questions or comments, please contact Dawn McDevitt, Associate Director at dmcdevitt@ucsd.edu.
You can learn more about the university's implementation of
recommendations resulting from the state audit of the Office of the
President at this link:
http://go.ucsd.edu/2fZVTGd
 |
Cheryl A. Ross Controller Assistant Vice Chancellor VCHS Financial Officer Business & Financial Services
Ted Johnson |