CORRECTION – to access the FERPA Online Course, please use this URL to the UC Learning Center:
OFFICE OF THE ASSOCIATE VICE CHANCELLOR FOR ACADEMIC AFFAIRS
February 15, 2017
In an effort to protect the privacy of and access to student records in a manner consistent with applicable laws, regulations and University of California policies, as well as security concerns for keeping student records safe from disclosure, the Office of the Registrar, has developed an online FERPA course. At the direction of the Enabling Infrastructure for Data and Analytics Committee, this important training will be required of all faculty and staff before new or continued electronic access is granted to student records in any form. This includes access to ISIS, TritonEd, Blink Instruction tools, and the Data Warehouse.
The online FERPA course will be available via the UC Learning Center and a certificate of completion will be issued at the end of the course. Faculty and staff will present their certificate as proof of completion to their Department Security Administrators (DSA) for provisioning access to student systems. The requirement must be completed before access will be granted.
• This requirement will be launched for new employees on February 13, 2017 as part of the On-boarding Project.
• Current faculty and staff with student data access will be required to complete the online course by November 1, 2017. Training is available immediately via UC Learning Center.
All faculty and staff with access to student records will be required to complete the online course every three years in order to continue their access.
The Enabling Infrastructure for Data and Analytics Committee has determined that this requirement is in line with similar requirements at other UC campuses and other institutions of higher education and is similar to required training for Cyber Security and Sexual Harassment.
Questions concerning the implementation of this requirement may be addressed to Cindy Lyons, Interim Registrar; firstname.lastname@example.org.