Welcome to Policy & Records Administration at UCSD!

Chancellor's Correspondence Policy and Procedures Manual Electronic Notices and Flyers Regents Agenda Items Delegations of Authority Organization Charts Records Management IPA Records Campus Notary Campus Notary

Electronic Mail Lists Managed by Policy & Records Administration
Types of Material for Distribution
Preparation of Material
How Can I Subscribe or Unsubscribe to a Mailing List?
 

CONTACT
Maissha Stewart
(858) 534-5522

Policy & Records Administration
(858) 534-3393

 
Preparation of Material
 
FORMAT

*  The notice or flyer should be prepared in the e-mail program in plain text with no formatting such as: (bold, center, italics, underlining, graphics etc.) Also, make sure lines are no longer than 72 characters.

*  It can be imported from the originator's word processing software into the text of the email message. Please do not include the item as an attachment.

*  Most word processors will export (or save) in ascii text format for inclusion into the e-mail message.


NOTICE FORMAT AND EXAMPLE is as follows:

UCSD
CAMPUS NOTICE
University of California, San Diego


OFFICE OF THE_______________
OFFICE OF THE CHANCELLOR


DATE__________
June 15, 2010


(Choose which list(s) to send to)

ALL ACADEMICS, STAFF AND STUDENTS AT UCSD (this automatically includes UCSD Medical Center/Thornton Hosp) or
KEY ADMINISTRATORS/KEY SUPPORT STAFF
ALL ACADEMICS AT UCSD
ALL STAFF AT UCSD
ACADEMIC SENATE MEMBERS
ALL STUDENTS AT UCSD
ALL UNDERGRADUATE STUDENTS AT UCSD
ALL GRADUATE AND PROFESSIONAL STUDENTS AT UCSD

SUBJECT: Description or Title (50 characters maximum including spaces)


Main text of the notice.


SENDER    Marye Anne Fox
TITLE         Chancellor


Please indicate according to the topic of the event, which audience you would like to target; flyers, academic-flyers or clinical-faculty.

You may send your flyer to one or multiple lists.

FLYER FORMAT is as follows:

NAME OF EVENT
Date, Time, Place, Cost, Presenter, Main text of the event, Hosted by, Contact
Flyer format is just Plain text arranged by the sender.
Following is an example of a flyer:

FLYER EXAMPLE is a follows:


The UCSD Staff Association would like to invite you to this month's Staff Chat:

Wednesday, June 18, 2010
12:00 p.m. - 1:00 p.m.
Porter's Pub Patio

Staff Chats are scheduled for the third ..........

Hosted by: Staff Association

For more information, please contact.........


STUDENT FLYERS has switched to a new, easier to navigate format. You can see the new Student Flyers at: http://studentflyers.ucsd.edu. Visit the Student Flyers website to subscribe or to submit announcements.

TO SUBMIT AN ANNOUNCEMENT, go to http://studentflyers.ucsd.edu, click the "Submit" button at the top of the page and follow the simple instructions.

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REVIEW/APPROVAL

Notices are routed for review through the appropriate individuals. The final reviewer is the cognizant Vice Chancellor for that area. The Vice Chancellor will forward the Notice to adminrec@ucsd.edu in Policy & Records Administration for distribution. Flyers may be sent directly to adminrec@ucsd.edu.

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DISTRIBUTION

Once received in Policy & Records Administration, the Notice or Flyer will be distributed to the appropriate list(s).

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ARCHIVAL NOTICES

A copy of all Notices is made available at http://adminrecords.ucsd.edu/notices/. Departments may reference or retrieve Notices from this source if necessary. Flyers are currently under construction.

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