Notices are distributed by means of an electronic ucsd-notices listserve. All Notices require the prior approval of the cognizant Vice Chancellor or Chancellor.

Subject matter appropriate for use of the Campus Notice are detailed below:

• Employment Related Matters
  Salary, Benefits, Training/Development Programs, Recognition/Awards Programs

• Policy/Regulations
  Campus, Systemwide and Federal

• Special Campus Events
  All events that allow administrative time off - United Way/Chad Campaign
  Pancake Breakfast/Annual Campus Picnic

• Appointments
  Chancellor's Office/Management Staff
  Vice Chancellors/Directors/Deans or Heads of Professional Schools

• Certain Accounting, Purchasing and Administrative Systems Matters

• Safety/Security Matters

Flyers should be used for the majority of announcements regarding campus events, activities, and information of a general nature, i.e., music presentations, theatre programs or announcements of lectures, blood drives, or campus relocations. Flyers do not require a signator and allows the originating office much more flexibility for content and appearance. Flyers may be sent directly to adminrec@ucsd.edu for distribution.

Student Flyers at UCSD has switched to a new, easier to navigate format. You can see the new Student Flyers at: http://studentflyers.ucsd.edu. Visit the Student Flyers website to subscribe, or to submit announcements to Student Flyers.

TO SUBMIT AN ANNOUNCEMENT, go to the website, click the "Submit" button at the top of the page and follow the simple instructions.

Newsletters are publications which convey news items or information of current interest to the UC San Diego campus or community. These are published by various offices. Contact Public Information if a complete listing is required. These are distributed on general campus mailing lists, specialized lists, or available electronically through Infopath depending on the newsletter.

A "publication" is any graphic communication produced to convey information on behalf of the University. This definition includes the General Catalog, Graduate Studies Announcement, college bulletins, summer session publications, circulars which describe one department of instruction and research (or similar academic unit), gallery catalogs, college newsletters, recruitment pamphlets, departmental activity calendars, administrative reports or pamphlets which describe the purpose or activity of an administrative unit, and special events brochures, posters, or flyers. Such publications fall under the purview of the Publications Office and must be coordinated by that office from the planning stage forward.

Normal correspondence between and among campus offices which does not establish campuswide policies or procedures requires no approval nor coordination with Policy & Records Administration, except that memoranda distributed via mail lists managed by Policy & Records Administration still require the approval of the mail list controller.