Supersedes: Not Applicable
Issuance Date: 01/01/1991
Issuing Office: Academic Personnel Services
Refer to the body of this issuance and to the index for specific applicable sections of the Memorandum of Understanding.
Refer to body of this issuance and to the index for specific applicable sections of the Contract Administration Manual. The Contract Administration Manual is a training outline developed by the Office of Labor Relations of the University of California for the administration of the Memorandum of Understanding (MOU) between the University of California and the University Council, American Federation of Teachers (UC-AFT). This manual should be read in conjunction with the MOU and other subsequent University instructions.
A temporary appointment occurs when a person is employed by UCSD for a specific period of time with a stated ending date on the appointment. This issuance will discuss policies pertaining to the appointment of temporary academics in the Unit 18 bargaining unit; however, all persons involved in the appointment review process must also refer to the Memorandum of Understanding, and the Contract Administration Manual for more detailed statements of policies affecting use of titles, criteria for appointment, affirmative action, the review process, etc.
A Memorandum of Understanding has been entered into between The Regents of the University of California and the University Council-American Federation of Teachers. If there is a conflict between this issuance and the Memorandum of Understanding, the Memorandum shall prevail.
Each department unit must actively pursue the goals of Academic Affirmative Action in all phases of hiring. However, the extensive recruiting effort required for covered appointments is not required for the following types of temporary appointments.
The title proposed for a temporary appointee must be appropriate for the function and duties the candidate will perform. In proposing salary level for Unit 18 faculty, the following should be considered: highest degree attained; date Ph.D. was obtained, if any; teaching experience and ability; present status at home institution, if any; scholarly achievments, if any; and professional reputation, where applicable.
Special attention must be paid to the criteria for appointment applicable to titles or series as outlined in the Memorandum of Understanding, Article V, page 4 and the Contract Administration Manual, ARticle V, C-98.
Titles appropriate for temporary appointees who are represented by the American Federation of Teachers (Unit 18 Members) are:
Individuals who have full or partial responsibility for instruction of assigned courses for a specified period of time. Senior Lecturer titles shall be given to appointees who qualify for the Lecturer title who provide service of exceptional value to the University and whose salary is at the Professor level.
Individuals who are responsible for activities/classes in the Teacher Education Program. This title shall be concurrent with a Non-Salaried Lecturer title if the appointee has full or partial responsibility for assigned courses.
Individuals who teach activity classes in the Department of Physical Education.
The title Lecturer -- Non-Salaried is used for individuals who volunteer to teach or participate in an instructional function that requires an instructional title, e.g., serving on dissertation committees. This title is not included in the Unit 18 bargaining unit.
Salaries for exclusively represented appointees are set through the collective bargaining process. The range adjustment for Unit 18 members is determined through the collective bargaining process. The following pay schedules shall be used for Unit 18 members:
Refer to this Table for salary steps within the published range for Lecturer/Senior Lecturer series and Teachers of Special Programs.
Unit members shall not be paid on a "By Agreement" basis except where there has been a practice of paying such individuals doing similar work on a "By Agreement" basis (MOU XXII-C and CAM C-128); the Academic Personnel Office must have evidence of such past practice.
Unit 18 appointees coming from private industry shall be paid a salary commensurate with their academic qualifications; they should not be paid a salary that exceeds 75% of their industrial salary. Unit members will concurrent fiscal-year appointments (e.g., Researcher) in the University of California shall receive 86% of their fiscal-year salary. All salaries are adjusted to fit the established pay schedules.
In general the salary level for unit members depends upon the date of the highest degree attained (e.g., Ph.D. date), teaching experience and ability, and current salary (if any). Recent Ph.D. graduates are paid at the entry level, unless their experience as instructors is over and above that of a Teaching Assistant.
Recommendations for appointments normally originate with the chair. Letters of recommendation shall provide a description of the candidate's qualifications, proposed role in the department, and other detailed evidence to support the evaluation, such as justification of the proposed salary, workload, etc. The letter also may present a report of the chair's consultation with the members of the department, including any dissenting opinion, as well as a description of the national search conducted by the department, if any, to satisfy the Academic Affirmative Action requirements. In addition to the letter of recommendation, the chair is expected to assemble and submit an up-to-date biography together with curriculum vitae, publications, and other scholarly/creative work, if any. Opinions from colleagues in other institutions where the candidate has served and from other qualified persons having first-hand knowledge of the nominee's attainments shall be included.
The following course equivalencies have been established for the San Diego campus:
Basic language courses are not equivalent to regular courses and, therefore, are not subject to the one-and-a-half course credits for being taught for the first time(see G.4. below).
A colloquium or seminar will be counted as an instructional workload course and included in the nine-course load assignment if, in the judgment of the Dean, it requires equivalent preparation, is listed in the schedule of classes, and the enrollment history shows a consistent pattern of enrollments at or above the minimum required by the Academic Senate. Such courses shall not receive a workload value greater than 1.0.
Four sections of composition are equivalent to three instructional workload courses. The workload for a 100% time appointee for the academic year is twelve (12) sections. This applies to freshman writing sections and comparable writing sections offered by departments and College Writing Programs.
An appointee teaching an instructional workload course for the first time at the University of California, San Diego, may--upon review by the appropriate Dean of the required preparation--receive an additional fifty percent (50%) workload credit, but not to exceed one-half (.50) of an instructional workload course (IWC) based on the established workload value of the course. This workload credit can be applied only once to a given course.
All 200 level courses are valued at 1.0.
All courses numbered 195, 196, 197, 198, 199, 295, 296, 297, 298, and 299 are assigned a workload value of 0.0.
A workload value has been established for each of the Laboratory, Design, Performance, and Elementary Language courses shown on the "Workload Values by Department", Exhibit D. All other Laboratory, Design, Performance, and Elementary Language courses are valued at 1.0.
An appointee assigned an instructional workload course with an enrollment of 200 or more students may receive, upon review by the Dean of the additional workload arising from class size, a workload credit of 1.5. The decision to grant the credit shall rest on the history of enrollments in the course and the number of students pre-registered in the course at the time of the appointment. Changes in enrollment after the first class meeting, whether plus or minus, will not result in a change in the workload assignment for an appointee holding a 100% time appointment.
Ten activity courses meeting two hours each week constitute a full time workload for a quarter. The workload will be adjusted appropriately if the activity courses meet more frequently.
Prior approval by the appropriate Dean is required to split a course. Courses of 200-plus enrollment that are split will be assigned a workload value of 1.0 each. For split courses with enrollments of 199 and less, the Dean will recommend to the vice Chancellor-Academic Affairs a workload value based on programmatic considerations.
The workload aassignment for team taught courses will be made in proportion to the responsibilities the Unit member has for the course.
Technical courses are valued at 1.0 even if first-time taught.
Only one equivalency will be applied to the same course -- no double credits. For example, a first-time taught course with an enrollment of 200 or more students will be assigned an equivalency of 1.5(not 3.0).
Prospective University of California employees who are U.S. citizens are required to sign the State Oath of Allegiance on or before the service period. Once signed, no corrections of alterations shall be made on the Oath. If the Oath is signed after the service period, payments for services performed prior to signing the Oath, called "Damage Claims," may be claimed under certain conditions. This policy is not applicable to non-citizens.
All temporary faculty hired by the University, salaried or non-salaried and citizen or noncitizen, must sign the University's Patent Agreement.
All temporary academic appointees must be given the opportunity to identify themselves as to ethnic background, handicapped status, and Vietnam era background. Identification forms must be given to the temporary academic appointee at the time of appointment.
The completion of the Ethnic Identity portion of the form is not mandatory for salaried temporary appointees; however, it is mandatory that the University report to the Federal government, so supervisors may have to make the identification for the candidate. The completion of the identification of Handicapped/Vietnam Era Veterans portion is voluntary.
The Immigration Reform and Control Act of November 6, 1986, requires that all employees who are paid through the payroll process provide verification of eligibility to work in the United States. The Federal Government has designated the I-9 form. Employment eligibility Verification, as the document to be used in this verification process. Forms with instructions are available at the campus Storehouse. If you have questions about the form and/or the process, contact the Academic Personnel Office.
Other required attachments include the following:
In preparing files for appointment of temporary academic employees, refer to "UCSD Temporary Academic Appointment Authority and Review Chart with Document Checklist," Exhibit A, to determine the necessary documentation for each title.
Appointments for the first six years of service in a title in Unit 18.
The initial appointment will be for a maximum of one year. The department chair's letter of recommendation shall discuss the candidate's qualifications to assume the responsibilities of the position. This information shall address:
There must be a clear statement regarding the appointee's ability to teach. A letter of recommendation from outside the University is desirable. Lacking an external letter, it is important that there is firsthand evidence from those within the University as to the candidate's ability to teach the course(s).
Subsequent appointments are normally for a maximum of one year and can be for two or three years only if funding has been approved for the period proposed. The department chair's letter shall address:
All post-six-year, three-year appointments are for three years regardless of the percentage of time. (Non-salaried lecturers are not members of Unit 18, and policies and procedures in this PPM are not applicable to such appointees.)
If a department wishes to consider a post-six-year appointment for a Unit 18 member, it must first submit a request to the Vice Chancellor-Academic Affairs for funds to support the appointment. Such requests must address the following questions:
The department's request for funding should be submitted to the Vice Chancellor-Academic Affairs by October 31. It will be reviewed by the Program Review Committee and a final decision will be made by the Vice Chancellor-Academic Affairs. The Vice Chancellor's decision shall be in writing and, if it is negative, shall give the reasons.
Upon receipt of a favorable decision from the vice Chancellor-Academic Affairs regarding funding, the chair may begin the preparation of the appointment file. The file must demonstrate that the instructional performance of the candidate has been excellent based on the criteria specified in Section E, Article VII, of the memorandum of Understanding. The candidate shall be informed in writing of the following:
Unit members proposed for post-six-year appointments are to be evaluated on the basis of:
Teaching performance is to be measured by evidence of:
Documentation shall include: Summary form; chair's letter; letters of recommendation; Waiver statement or Certifications A and B for current UCSD employees; departmental summary of file, if any; candidate's statement, if any; letters of recommendation; Course Load and Student Direction form; candidate's syllabus per course taught previously; teaching evaluations; Annual Supplement to Biography, if any; publications, book reviews, tapes, and creative works, if any; updated Biography, appropriate payroll forms; and Vice Chancellor-Academic Affairs' three-year funding approval.
Following Committee on Academic Personnel Review, when appropriate, the final decision will be conveyed in writing to the candidate by the appropriate dean. If the decision is positive, the dean's letter will specify the conditions of the appointment. If the decision is negative, the dean will provide the department with written reasons for the decision.
The Summary form is a cover sheet affixed to each file and provides important information for the review and appointment of temporary academic appointees. This form recaps the departmental recommendation and the appointee's University of California employment history, if any, and provides for the orderly processing of the file through various reviewing parties.
(NOTE: "Hours/Week" column is provided for the use of the Department of Physical Education.)
The recommending officer's letter is a presentation of the department's recommendation based upon the evaluation of the temporary appointee by all applicable members of the department.
(NOTE: Although the department chair bears responsibility for documentation and presentation of the departmental recommendation, it may be advantageous in larger departmen ts for a departmental ad hoc committee to be appointed to advise the department.)
Departments shall submit either a Waiver or Certifications A and B for temporary appointees who have no break in service between appointments.
A copy of the departmental summary of the file, if any, which was given to the candidate shall be included in the file.
The statement of the candidate in response to the departmental summary, if the candidate chooses to submit one, shall be part of the temporary appointee's file.
This form is required for reappointments. A complete record of previously taught courses shall be listed and signed by the appointee. If the candidate is unavailable for signature, the form should be annotated and the signature obtained as soon as the candidate is available, the signed form shall be submitted immediately to the Academic Personnel Office to be added to the candidate's file.
The candidate's syllabus for each previously taught course should be included in the file submitted for review.
CAPE published evaluations shall be included in the file submitted for review. Summaries of unpublished CAPE evaluations or departmental evaluations shall be attached. Individual student evaluations covering a current review might be called for by reviewers.
The form submitted must be reviewed and signed by the temporary appointee. If the candidate is unavailable for signature, the form should be annotated and the signature obtained later when the candidate is available. An updated Biography form must be completed and signed within the past year and a vitae may be attached, if any.
The last page of the Biography form provides space for bibliographic listings, if any. If it is more convenient to list publications on a separate sheet, staple the page(s) to the back of the Biography form. The bibliographies submitted by temporary appointees do not have to be arranged in the standard format required for permanent faculty.
These should be submitted if the candidate has activities that he/she wishes to report.
Publications, book reviews, etc., are not required but may be included as evidence of qualifications.
(NOTE: Only an original file is required for temporary academic appointments.)
(For post-six-year appointments, teaching evaluations shall be from the initial appointment until the time of review. Individual teaching evaluation forms should not be submitted with the files unless reviewers specifically request them; instead, the department should provide statistical summaries of the evaluations, as well as summaries of student comments.)
The Department shall forward/route only one copy of the complete file (original file); three copies of the Summary and the payroll forms shall be routed directly to the Academic Personnel Office.
Departments shall send the original file to the appropriate Reviewing College Provost:
Arts & Humanities -- Fifth College Provost
Mathematics -- Muir College Provost
Natural Sciences -- Revelle College Provost
Social Sciences -- Third College Provost
Engineering -- Warren College Provost
For initial appointments, following evaluation by the Reviewing Provost, all files will be sent by the Academic Personnel Office to the Dean of the relevant division for final decision.
For subsequent appointments, following evaluation by the Reviewing Provost, all files will be sent by the Academic Personnel Office to the Committee on Academic Personnel (via the Vice Chancellor-Academic Affairs) for evaluation and to the Dean of the relevant division for final decision.
All files for an initial appointment in the Graduate Department of SIO will be sent by the Academic Personnel Office to the Director of SIO for final decision. All files for a second or subsequent term will be sent by the Academic Personnel Office to the Committee on Academic Personnel (via the vice Chancellor-Academic Affairs) and to the Director of SIO for final decision.
All files for an initial appointment in the School of Medicine will be sent by the Academic Personnel Office to the Dean of SOM for final decision. All files for a second or subsequent term will be sent by the Academic Personnel Office to the Committee on Academic Personnel (via the Vice Chancellor-Academic Affairs) and to the Dean of SOM for final decision.
Only the appropriate Dean is authorized to make a formal offer to a temporary appointee and the terms and conditions of the appointment are spelled out in the offer letter.
The above form is in Acrobat Adobe PDF Format
Workload values have been established for the following courses.The notation "All Standard Courses" means that all courses in the department are valued at 1.0.
DEPARTMENT OF ANTHROPOLOGY
All Standard Courses
DEPARTMENT OF APPLIED MECHANICS AND ENGINEERING SCIENCES
AMES 15 1.50
AMES 156A ME Design I (amended 2/1/89) 1.00
AMES 156B ME Design II (amended 7/24/89) 1.50
AMES 170, 171A, 177 A, 177B 1.50
DEPARTMENT OF BIOLOGYBiology 103, 112, 123, 132, 138, 142, 1.50
DEPARTMENT OF CHEMISTRYChemistry 4 (amended 7/5/88) 1.50
CHICANO STUDIES (Program)
CHINESE STUDIES (Program)
CLASSICAL STUDIES (Program)
COGNITIVE SCIENCE (Program)
All Standard Courses
DEPARTMENT OF COMMUNICATIONCommunication/SF 101A, 101B 1.50
All Standard Courses
COMPUTER SCIENCE AND ENGINEERING (CSE)CSE 70, 175B, 175C 1.50
CONTEMPORARY BLACK ARTS PROGRAM (Program)
All Standard Courses
CONTEMPORARY ISSUES (Program)Contemporary Issues 23, 50 0.50 CULTURAL TRADITIONS (Program)
All Standard Programs
DEPARTMENT OF LINGUISTICSLinquistics 51, 52, 53, 54 0.75
DEPARTMENT OF LITERATUREFrench 9, 10, 25, 50 0.75
DEPARTMENT OF MATHEMATICS
All Standard Courses
DEPARTMENT OF MUSIC
Music 32, 132, 232 Six hours of private lessons
per week equals one course
DEPARTMENT OF PHILOSOPHY
All Standard Courses
DEPARTMENT OF PHYSICAL EDUCATION
Physical Education 160L (amended 4/26/88) 0.50
DEPARTMENT OF PHYSICSPhysics 2A-a, 2A-b 2.25
All Standard Courses
SOCIAL SCIENCE (Program)Social Science 60 (amended 3/30/87) 1.50
DEPARTMENT OF SOCIOLOGY
All Standard Courses
TEACHER EDUCATION PROGRAMTEP 170A, 170B, 170C (amended 3/30/89) 2.00
DEPARTMENT OF THEATRE
THIRD WORLD STUDIES (Program)
All Standard Courses
URBAN STUDIES & PLANNING (Program)USP 131L 0.50
DEPARTMENT OF VISUAL ARTS
GRADUATE SCHOOL OF INTERNATIONAL RELATIONS AND
All Standard Courses