DUE DATE

DUE IN TO

DEPARTMENTAL ACTION

REFERENCE SUPPLEMENT & ITEM NO

May 8

June 10

Office of Post Award Financial Services (OPAFS)

Payroll

PPS final date to establish new employee or change employee status for monthly-rated employees' 7/01/02 paydate.

II.

4

June 21

Purchasing

Low Value Purchase Orders (Paper)

II.

2

June 21

Student Business Services (SBS)

Medical Center and University Invoices (ISIS AR). By 10:00 am.

II.

14

June 24

General Accounting

Intercampus Recharges (Form FO 2059)

II.

16

June 26

Payroll

Online timekeeping entry deadline date (hourly-rated employees) for 7/03/02 paydate.

II.

5

June 27

Payroll

PPS final date to establish new employee or change employee status for hourly-rated employees' 7/01/02 paydate.

II.

4

June 28

Office Of Post Award Financial Services (OPAFS)

Electronic Non-Payroll Expense Transfers (ENPET) requiring OPAFS review (see July 13 for other funds)

II.

10.a

June 28

Storehouse

Storehouse Requisitions for stock items which the Storehouse receives by fax, mail or by telephone. By 3:30 pm.

II.

7

June 28

Cashier's

The Central Cashier's Unit will be open until 4 p.m., but all Campus deposits (including Sub-Cashier's) to Central Cashier by 2:00 p.m.

Departments that have cash receipts, i.e., cash or checks on hand, must deposit them with the Central Cashier by 4 p.m. Medical Center deposits (including Sub-Cashier's) must be deposited with Medical Center Cashier by 3:00 p.m. Medical Center cafeteria and pharmacy deposits are due at the Medical Center Cashier by 9:00 am on July 1.

II.

8

June 28

Purchasing

Low Value Purchase Orders (Online)

II.

2

July 1

Medical Center Cashier

Medical Center cafeteria and pharmacy deposits to Medical Center Cashier, by 9:00a.m.

II.

8

July 1

Campus Budget Office

Permanent Transfers of Funds affecting Staff Salaries expense account 61xxxx (must be entered online by 10:00am for approval by VC & CBO). Please note, transfers must have June transaction dates.

II.

9.b.

July 2

Academic Personnel

Permanent and current-year Transfers of Funds affecting Academic Salaries expense account 60xxxx (must be entered online by 10:00 a.m. for approval by APO). Please note, transfers must have June transaction dates.

II.

9.a

July 3

Administrative Computing

Recharges (Automated): By 1:00 p.m. Please note, transactions must have June dates.

II.

12

July 5

General Accounting

Recharges processed by departments online. Please note, transactions must have June dates.

II.

13

July 5

Office of Post Award Financial Service (OPAFS)

Budget Adjustment Journals (BAJ) and Financial Journals for funds monitored by OPAFS. (see July 13 for other funds). Please note, journals must have June transaction dates.

II.

10.b

July 10

Campus Budget Office

Online permanent Transfers of Funds affecting expense accounts 62xxxx - 69xxxx. Please note, tranfers must have June transaction dates.

II

9.c

July 10

Campus Budget Office

Online current-year Transfers of Funds affecting expense accounts 61xxxx - 69xxxx. Please note, transfers must have June transaction dates.

II.

9.d

July 12

General Accounting

Online Budget Adjustment Journals, Financial Journals, IFIS Non-Payroll Expense Transfers (NPET), Electronic Non-Payroll Expense Transfers (ENPET) not requiring OPAFS review (see June 28 and July 5 for OPAFS items). Please note, journals/transfers must have June transaction dates.

II.

11

July 12

General Accounting

Self-Supporting Activities - Online entries:
1. to record Final FY 01/02 depreciation.
2. to record June 30, 2002 inventory.
3. to record June 30, 2002 work-in-progress.
4. to zero deposit clearing accounts.
5. to zero bankcard clearing accounts.

II.

***

July 12

JUNE PRELIMNARY OPERATING LEDGER CUT-OFF

Aug 2

June Final Ledger Cut-Off

Aug 9

July, FY 2002/03, Ledger Cut-Off

Aug 31

General Accounting

Self-Supporting Activities - Online entry to record of Indirect Cost Recovery (Differential Income).

II.

***