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Section: 553-7 Supplement II
Effective:
Supersedes:
Issuing Office: Mail Services


GENERAL ACADEMIC SERIES

Ref. No.


Name of Mail List

Personnel on Mail List

List Controller

002

Academic Senate -- Voting & Non-Voting Members
UCSD Division Academic Senate--Voting Members only (Chancellor, Vice University Librarian, Instructors & Instructors in Residence with two years or more of service, Assistant Professors & Assistant Professors in Residence or Acting Associate Professors, Professors & Professors in Residence or Acting Professors, Lecturers with security of employment, Emeritus titles) Instructors & Instructors in Residence with less than two years of service) (On & Off Campus)
Academic Personnel

005

Total Academic Instructional Staff
Includes 002 above plus Academic Auxiliary Staff and SOM Voluntary Faculty (On & Off Campus)
Academic Personnel
006
Academic Non-Instructional Staff
Predominantly Academic Professional Research Staff Members who do not hold instructional titles (On & Off Campus)
Academic Personnel
007
Total Academic Staff
Combination of 005 and 006 (On & Off Campus)
Academic Personnel
011
Total Academic and Instructional Staff (All Faculty)
Total teaching faculty at UCSD, excludes SOM non-salaried clinicals and Research Staff Members who do not hold instructional titles (On & Off Campus)
Academic Personnel
070
Science Faculty
Same as List 011 for the departments of AMES Medical, Biology, Biology Medical, CASS, Chemistry, Chemistry Medical, Cognitive Science, Engineering, Mathematics, Mathematics Medical, Physics and Psychology, deleting most voluntary faculty (On & Off Campus)
Academic Personnel

# Approval of the Academic Senate Office on the Addressing Request form or a blanket approval letter from the Academic Senate Office is required for use of these mail lists.






SPECIALIZED ACADEMIC SERIES

Ref. No.

Name of Mail List

Personnel on Mail List

List Controller

SIO SERIES

008

SIO Faculty

SIO Affiliated Academic Senate Members (On & Off Campus)

Academic Personnel

009
SIO Academic Instructional Staff (Total Faculty at SIO)
Includes 008 above plus SIO Academic Non-Senate Instructional Staff (On & Off Campus)
Academic Personnel
010
SIO Total Academic Staff
Includes 009 above plus Academic Non-Instructional Staff with appointments in SIO Department/Divisions (IMR & IGPP included) (On & Off Campus)
Academic Personnel


SCHOOL OF MEDICINE (SOM) SERIES



012

SOM Faculty

SOM Affiliated Academic Senate Members (On & Off Campus)

Academic Personnel

013
SOM Non-Senate Salaried Academic Staff
Includes adjunct, clinical and research professorial staff, 50% and up. (On & Off Campus)
SOM -- Dean's Office
014
SOM Total Academic Staff
Includes SOM Affiliated Academic Senate Members, SOM Non-Senate Salaried Academic Staff and Academic non-instructional Staff with appointments in SOM departments (On & Off Campus)
SOM -- Dean's Office
048
SOM MSCCP Faculty
Includes SOM Faculty in the MSCCP Plan Contact the department for information (On & Off Campus
SOM -- Dean's Office
049
SOM GENCOMP Faculty
Includes SOM Faculty in the GENCOMP Plan Contact the department for information (On & Off Campus)
SOM -- Dean's Office
050
SOM Non-Instructional Staff
Includes salaried/non-salaried SOM Professional Researchers, Specialists, and PGR's (On & Off Campus)
SOM -- Dean's Office
051
SOM Non-Salaried Faculty
Includes SOM Emeritus and Non-Salaried Adjuncts (On & Off Campus)
SOM -- Dean's Office
052
SOM--Clinical Faculty
Contact the department for information (On & Off Campus)
SOM -- Dean's Office
054
SOM--Dept. of Medicine/ Cancer Ctr Faculty
Contact the department for information (On Campus)
Cancer Center -- Pharmacology






SPECIALIZED ACADEMIC SERIES--CONTINUED


Ref. No.
Name of Mail List
Personnel on Mail List List Controller ---
---- REVELLE COLLEGE
SERIES
---- ----
015

Revelle College Faculty

Revelle College Affiliated Academic Senate Members (On Campus)

Academic Personnel

016
Revelle College Academic Instructional Staff (Total Revelle College Faculty)
Includes 015 above plus Revelle College Academic Non-Senate Instructional Staff (On & Off Campus)
Academic Personnel
---- MUIR COLLEGE
SERIES
---- ----

017

Muir College Faculty

Muir College Affiliated Academic Senate Members (On Campus)

Academic Personnel

018
Muir College Academic Instructional Staff (Total Muir College Faculty)
Includes 017 above plus Muir College Academic Non-Senate Instructional Staff (On Campus)
Academic Personnel
---- THURGOOD MARSHALL
COLLEGE SERIES
---- ----

019

Thurgood Marshall College Faculty

Thurgood Marshall College Affiliated Academic Senate Members (On Campus)

Academic Personnel

020
Thurgood Marshall College Academic Instructional Staff (Total Thurgood Marshall Faculty)
Includes 019 above plus Thurgood Marshall College Academic Non-Senate Instructional Staff (On Campus)
Academic Personnel
---- WARREN COLLEGE
SERIES
---- ----

060

Warren College Faculty

Warren College Affiliated Academic Senate Members (On Campus)

Academic Personnel

061
Warren College Academic Instructional Staff (Total Warren College Faculty)
Includes 060 above plus Warren College Academic Non-Senate Instructional Staff (On Campus)
Academic Personnel
---- ELEANOR ROOSEVELT
COLLEGE SERIES
---- ----
062
Eleanor Roosevelt College Faculty
Eleanor Roosevelt College Affiliated Academic Senate Members (On Campus)
Academic Personnel
063
Eleanor Roosevelt College Academic Instructional Staff (Total Eleanor Roosevelt College Faculty)
Includes 062 and Eleanor Roosevelt College Academic Non-Senate Instructional Staff (On Campus)
Academic Personnel






GENERAL CAMPUS SERIES OF MAIL LISTS*

Ref. No.

Name of Mail List

Personnel on Mail List

List Controller

KEY PERSONNEL

*021
Key Administrators/ Key Support Staff
Combination of 120 and 122 (On Campus)
Mail Services
*064
Key Administrators/ Key Support Staff, excluding UCSD Med Ctr
Same as 021, excluding UCSD Med Ctr (On Campus)
Mail Services
*120
Key Support Staff
Staff contact for department business and finance functions (MSO's, Asst. to, Analyst, Adm. Asst.) (On Campus)
Mail Services
*121
Key Academic Administrators
Chancellor, Vice Chancellors -- Academic Affairs, Health Sciences, Marine Sciences, Deans, Directors, Provosts, Chairs (Department/Division) (On Campus)
Mail Services
*122
Key Academic and Staff Administrators NOTE: Staff Administrators may be contacted by special job reference numbers
Combination of 121 and 123 (On Campus)
Mail Services
*123
Key Staff Administrators
Asst. Chancellor, Vice Chancellors -- Business Affairs, Administration, Undergraduate Affairs, Dept. Heads, Mgrs., Staff Ofcrs., and Chiefs; UCSD Med Ctr -- Director of Hospital & Clinics, Administrators, etc. (On Campus)
Mail Services
POLICY AND PROCEDURE MANUAL (PPM) HOLDERS Personnel appointed by the heads of departments to maintain departmental Policy and Procedure Manuals
Administrative Records for approval to use and additions to list
*022
PPM -- Multiples
No. of copies sent to addressees equals no. of manuals assigned to addressee (On & Off Campus)
Administrative Records for approval to use and additions to list
*023
PPM -- Single
One copy to each addressee (On & Off Campus)
Administrative Records for approval to use and additions to list
*024
PPM/SPM -- Multiple
Personnel appointed by the heads of departments to maintain departmental Staff Personnel Manuals (On & Off Campus)
Administrative Records for approval to use and additions to list

*All requests for use of these lists require prior approval and a log number assigned by Administrative Records, 0014, x43393. If no policy or procedure is involved, a log number will be assigned and the Addressing Services Form promptly forwarded to Graphics, 0031, or Mail Services, 0047. These lists are approved for electronic transmission with few execeptions. Any other use should be approved by Administrative Records.






GENERAL CAMPUS SERIES OF MAIL LISTS--CONTINUED

Ref. No.

Name of Mail List

Personnel on Mail List

List Controller

OFFICE MAIL DISTRIBUTION CONTACT (OMDC) SERIES Personnel appointed by the head of departments to distribute mail addressed to them to concerned departmental personnel and to post mail addressed to them on departmental Bulletin Boards
Administrative Records for approval to use
*025
OMDC -- Single
One copy to each addressee (On Campus)
Mail Services
*026
OMDC -- Multiples
No. of copies sent to addressee equals no. of employees in department or section. (On Campus)
Mail Services
*027
OMDC -- Bulletin Board -- Multiples
No. of copies sent to addressee equals no. of bulletin boards in department or section. (On Campus)
Mail Services
*028
OMDC -- All At UCSD Individually Labelled
One copy individually addressed to each academic & staff member (On & Off Campus)

*065
OMDC -- Bulletin Board excluding UCSD Med Ctr
Same as 027, excluding UCSD Med CtR (On Campus)
Mail Services
MSO

*124

All UCSD MSO's
MSO's at UCSD (On Campus)

*125
General Campus MSO's
MSO's at Warren, Revelle, Muir, ERC, Thurgood Marshall College and Extension only (On Campus)

*126
SIO MSO's
MSO's at SIO and Pt. Loma only (On Campus)

*127
SOM MSO's
MSO's at SOM, VA Hospital, UCSD Med Ctr, and Clinical Teaching Facility only (On Campus)

OTHER GENERAL CAMPUS

*029

A&PS
Administrative & Professional Series Staff Manual Holders (On Campus)
Administrative Records
*073
Combination -- PPM, SPM and A&PS Manual Holders
Combination of 022, 024, and 029 mail lists without any duplication of addresses (On & Off Campus)
Administrative Records

*All requests for use of these lists require prior approval and a log number assigned by Administrative Records, 0014, x43393. If no policy or procedure is involved, a log number will be assigned and the Addressing Services Form promptly forwarded to Graphics, 0031, or Mail Services, 0047. These lists are approved for electronic transmission with few execeptions. Any other use should be approved by Administrative Records.






SPECIALIZED MAIL LISTS

SPECIALIZED MAIL LISTS--CONTINUED

Ref. No.

Name of Mail List

Personnel on Mail List

List Controller

BENEFITS AND RETIREMENT OFFICE
046
Public Employees Retirement System
Members of the Public Employees Retirement System (On Campus)
Benefits & Retirement
115
Employee Benefits Contact List
Staff Contacts for Distribution of Benefits Information (On Campus)
Benefits & Retirement

Ref. No.

Name of Mail List

Personnel on Mail List

List Controller

SOCIOLOGY
180
Science Studies
Contact the department for information (On & Off Campus)
Sociology
UNIVERSITY COMMUNICATIONS
129
UCSD Times
Subscribers of the UCSD Times (Off Campus)
University Communications
UNIVERSITY EVENTS AND STUDENT ACTIVITIES
139
U.E.O. -- Monthly Calendar -- Multiples
Contact the department for information (On Campus)
University Events & Student Activities
MEDICAL CENTER STAFF AND ATTENDING PHYSICIANS

201

Attending Staff -- UCSD Med Ctr
Combination of list 201-215

(On & Off Campus)

UCSD Med Ctr -- Copier Services
224
UCSD Med Ctr Employees Distribution of Times & Focus Hospital List
Contact the department for information (On-Campus)
UCSD Med Ctr -- Mail Services
225
UCSD MED CTR-Managed Care Newsletter
Contact the department for information (On-Campus)
UCSD Med Ctr -- Managed Care
239
UCSD Med Ctr Employees Distribution of Newsletter Calendar
Contact the department for information (On Campus)
UCSD Med Ctr -- Copier Services
240
Discourse Drug Info. Services
Contact the department for information (On & Off Campus)
UCSD Med Ctr -- Pharmacy
245
Combination SGR/VSC
Contact the department for information (On & Off Campus)
UCSD Med Ctr -- Copier Services
PROFESSIONAL / ACADEMIC CALENDAR

225

Calendar of Professional & Academic Activities
Contact the department for information (On & Off Campus)
UCSD Med Ctr/Med Staff Administration
VA MEDICAL CENTER

246

Combination MGR
Contact the department for information (On & Off Campus)
VA Med Ctr -- Medicine