OFFICE MAIL DISTRIBUTION CONTACTS
UCSD Policy and Procedure Manual (PPM)
20-1 Campus Announcements, Directives, Memorandums, Publications
553-7 Addressing Services
Office Mail Distribution Contact System
Using campus mail lists, campus communications can be addressed to an appointed person or persons, known as the Office Mail Distribution Contact (OMDC).
OMDC's are responsible for the prompt distribution of mail within their department to personnel who have a "need to know" or an interest in the issuance.
OMDC's are responsible for posting mail on departmental bulletin boards, and returning incorrect addresses to Mail Services.
Standard OMDC Mailings
|Type of Issuance
||1 copy to OMDC for action
|For all at UCSD
|| No. of copies sent to addressee equals no of employees in dept. or section
||Post on department bulletin
boards -- multiples
|All at UCSD --
||One addressed to each faculty
and staff employee, by individual names
|Summary of PPM
|| PPM, SPM, and A&PS Holders
Assignment of OMDC
To assure rapid distribution of mail, one OMDC should be assigned for each geographic location in which a department has offices. The Addressing Services, 0047, should be notified of the OMDC's name, address, and number of copies required for each issuance listed in II.B. above.
Changes in the name or address of an OMDC or the quantities to be received by an OMDC should be directed by memorandum to the Mail Services, 0047.