SPECIAL NOTICE: The UCSD Policy and Procedure Manual was discontinued in paper form effective January 1, 1999. The former campus paper manuals have been replaced by documents converted to electronic format. All new and updated policies are in html format. We are in the process of providing Exhibits and Supplements in both HTML and PDF formats for ease of viewing, filling in forms, and printing documents. All new revisions should be complete, older policies are being updated on an ongoing basis. If you cannot access them on the web at http://adminrecords.ucsd.edu/ppm or have questions, please contact Administrative Records at x43393 or direct correspondence to mail code 0014 or e-mail .

Notification of updates to the manual are distributed to the Notices listserve. To subscribe send a message to listserv@ucsd.edu with the following message: subscribe [your email name] ucsd-notices

To review past changes, select one of the following years:
2001      2000      1999

November

10-0.8       Vice Chancellor-Student Affairs Organization Chart

The organization chart for Student Affairs has been updated to reflect the latest changes. The chart is effective 11/1/2002.

October

230-40       Academic Salary Scales

230-40 Academic Salary Scales has been posted to reflect the salary scales effective as of 10/1/02. The University did not receive range adjustment funds as a result of the California state budget for fiscal year 2002-03, so the academic salary scales will remain unchanged from fiscal year 2001-02.

September

395-10 SUP I      Employee Benefit Expenditures, Schedule of Employer Matching Contribution Rates, Effective 7/1/2002

SECTION 516 - ENVIRONMENT, HEALTH AND SAFETY

516-0       Environment, Health & Safety Office Organization Chart

Environment, Health & Safety Organization Chart, PPM 516-0, effective 9/3/2002, has been updated to reflect recent personnel changes.

August

10-0.2       Vice Chancellor-Business Affairs Organization Chart

The organization chart for Business Affairs has been updated to reflect the new Chief of Police and Director, Auxiliary & Plant Services. The chart is effective 8/1/2002.

July

June

230-40       Academic Salary Scales

The academic salary scales for the series Graduate Student Researcher (GSR) and Postgraduate Researcher - Non-Student (PGR) have been revised effective July 1, 2002. The Postgraduate Researcher - Non-Student (PGR) is available in Supplement II, and the Graduate Student Researcher (GSR) is available in Supplement IV. The revised GSR scale expands the number of steps from six to ten. The revised PGR scale expands the number of steps from 10 to 17.

SECTION 300 - BUSINESS & FINANCIAL SERVICES, GENERAL ACCOUNTING

300-40       Recharge Activities

Minor editorial changes were made throughout PPM 300-40. However special attention should be given to Supplement D with the inclusion of an escalation rate and updated numbers in Figures 1 through 4.

May

516-0       Environment, Health & Safety Office Organization Chart

Environment, Health & Safety Organization Chart, PPM 516-0, effective 4/8/2002, has been updated to reflect recent personnel changes.


SECTION 300 - BUSINESS & FINANCIAL SERVICES, GENERAL ACCOUNTING

300-60       Fiscal Closing

All Manual Holders, departmental bookkeepers and other personnel involved in the Fiscal Closing process should become thoroughly familiar with this issuance. As in the prior year, there will be only two closing ledger cycles, the Preliminary and the Final. The deadlines for enteries to the Preliminary ledger are included in Supplement I. No departmental activity affecting 2001/02 will be allowed after the Preliminary Ledger cutoff dates.

April

395-10 SUP I      Employee Benefit Expenditures, Schedule of Employer Matching Contribution Rates, Effective 1/1/2002

March

135-5      UCSD Electronic Mail Procedures and Practices

The UC Electronic Communications Policy issued 11/17/2000 superseded the UC Electronic Mail Policy. However the campus Implementing Guidelines will remain in effect until Electronic Communications Policy Implementing Guidelines are issued. PPM 135-5, dated 11/17/2000 has been updated to reflect this change. It was posted in March 2002.

SECTION 200 - PERSONNEL-GENERAL

200-9 Sup I      UCSD Disability Access Guidelines, Supplement I

PPM 200-9, Supplement I, UCSD Contacts for Americans With Disabilities Act 2002-2003, dated 1/1/2002, has been updated to reflect changes since 1/1/2001; specifically, new contacts and telephone numbers.

February

150-42      Classification of Costs as Direct or Facilities and Administrative (Indirect)

Minor changes as of 1/1/2002 were added to Section V.B., Procedures, Treatment of Costs as Direct. Additional language was added to define the determining factor involved in distinguishing direct from F&A, and under which circumstances indirect costs may be treated as direct costs.

SECTION 365 - TRAVEL

365-0 thru 365-17      Travel

FOR TRAVEL RELATED TOPICS - SEE THE TRAVEL TAB IN BLINK
(For information on this change see Notice, dated 2/22/2002)

SECTION 380 - BUDGET

380-6      Budget Administration of the State Employee Benefits Program

This is a new issuance which set policy and procedures for the establishment and administration of the State funded employee benefits program budget. Effective July 1, 2001, departments are required to fund employee benefits paid by the campus related to incremental salary adjustments. Previously, departments were required to fund benefits only on new FTE's.

January