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SUMMARY OF NEW AND REVISED ISSUANCES JANUARY - DECEMBER 1999 SPECIAL NOTICE: The UCSD Policy and Procedure Manual will no longer be issued to the Campus in paper form effective January 1, 1999. The former campus paper manuals have been replaced by documents converted to electronic format. All new and updated policies are in html format. We are in the process of providing Exhibits and Supplements in both HTML and PDF formats for ease of viewing, filling in forms, and printing documents. All new revisions should be complete, older policies are being updated on an ongoing basis. If you cannot access them on the web at http://adminrecords.ucsd.edu/ppm or have questions, please contact Administrative Records at x43393 or direct correspondence to mail code 0014 or e-mail .
Notification of updates to the manual are distributed to the Notices listserve. To subscribe send a message to listserv@ucsd.edu with the following message: subscribe [your email name] ucsd-notices
OCTOBER
Section 230 Personnel - Academic
230-40 Academic Salary ScalesSEPTEMBER
Section 135 Computing Services
135-5 UCSD Electronic Mail Procedures and PracticesUC policy mandated that each campus develop, maintain, and publish specific procedures and practices that implement the UC Email policy.
UC Personnel Policies for Staff Members
Please note that the revisions below are the result of informal and formal reviews, effective August 1, 1999.
Staff Policy 12 Nondiscrimination in Employment and Staff Policy 14 Affirmative Action: The revisions to these policies incorporate changes made to the University of California Nondiscrimination and Affirmative Action Policy Regarding Academic and Staff Employment issued on April 1, 1999. Staff Policy 46 Administrative Leave: This policy has been revised to clarify and simplify its administration, and to grant paid leave when exempt employees in career positions are subpoenaed to serve as witness in non-University proceedings. Staff Policy 51 Reduced Fee Enrollment: This policy has been revised to clarify The Regents' intent that the fee reduction applies only if the employee's enrollment in University of California courses does not exceed three courses or nine units, whichever limit provides the greatest benefits to the employee. Staff Policy 60 Layoff and Reduction in Time from Professional and Support Staff Positions: The trial employment provision of this policy has been revised to provide written notification to the employee when trial employment is required. Staff Policy 81 Reasonable Accommodations: This policy has been revised to clarify that reasonable accommodation is required for employees when an existing disability at the time of hire becomes an issue at the time of reclassification or transfer.Section 120 Instructions, Procedures Related to
120-9 Course Materials FeesMinor changes were made to reflect change in office name from Budget Operations and Planning Analysis to Campus Budget Office. Additionally Exhibit B was revised in order to change it from 1998/99 fiscal year form to a generic form.
Section 150 Contracts and Grants (Research)
150-15 Supplement I Section II Special Remarks, Definition of EquipmentChange $500 to $1500 - 9/9/99 This change was made to reflect the correct dollar limit for defining equipment.
AUGUST
Section 395 Payroll
395-10 Supplement I Employee Benefit Expenditures, effective 7/1/99
This revision incorporates additions, changes and deletions of employee benefit rates since the last revision.
Section 200 Personnel - General
200-10 Sexual Harrassment and Complaint Resolution
JULY
Personnel Policies for Staff Members
CALENDAR Monthly Working Hours
The Monthly Working Hours Calendar has been updated for Fiscal Year 1999-2000 and 2000-2001. Per UCSD Campus Notice, dated 7/20/99, the UCSD Administrative Holiday for 2000 is March 27, 2000, and for 2001 is March 26, 2001. The December 2000 holidays are December 25 and 26 only.
JUNE
Section 365 Travel
365-14 Reduced Hotel/Motel Room Rates, Car Rentals, and AirFares for University Travelers has been deleted form the Policy and Procedure Manual. Please refer to the Travel Page for this information.
Section 300 Financial Administration - General
300-60 Fiscal ClosingSection 120 Instruction, Procedures Related to
120-9 Course Materials FeesCourse Materials Fees is being issued to set out the guidelines and procedures as established by the Committee for addressing Course Materials Fees.
MAY
Section 150 Contracts & Grants (Research)
150-45 Cost Sharing on Sponsored ProjectsAPRIL
MARCH
Section 365 Travel
365-2 Exhibit C Mileage Reimbursements RatesThis Exhibit was updated by Campus Notice dated 3/23/99, Decrease in Mileage Reimbursement Rates. The rate was decreased to 31 cents per mile effective 4/1/99.
Section 395 Payroll
395-10 Supplement I Employee Benefit Expenditures, effective 1/1/99
This revision incorporates additions, changes and deletions of employee benefit rates since the last revision.
FEBRUARY
Section 200 Personnel General
200-9 Supplement I UCSD Contacts for Americans with Disabilities Act, effective 1/1/99
A campus notice was issued on February 9, 1999, Reaffirming UCSD's commitment to be Accessible to Individuals with Disabilities. The list of resource specialists listed in PPM 200-9, Supplement I, was updated effective 1/1/99.Personnel Policies for Staff Members
30/Salary (HR-S-1)A campus notice was issued on November 19, 1998 informing you of a proposal to eliminate the 15 percent limitation on salary increases associated with promotions and upward reclassifications for non-exclusively represented employees. Following a positive response from the campus community during the comment period, this modification has been approved effective February 1, 1999.
(PLEASE NOTE: This procedure only applies to sea-going employees at Scripps Institution of Oceanography.) Following notice to affected employees, this implementing procedure was also modified effective October 1, 1998. Changes to section III(A) allow Captains and Engineers to cash out all, or a portion of, the accumulated Shore Leave when, due to operational considerations, it could not be taken off within a reasonable time frame. Changes also allow Assistant Marine Superintendents and Marine Superintendents to receive Shore Leave and Sea Pay Differential when sailing as members of the crew and acting in the capacity of Captain or Chief Engineer.
JANUARY
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