Welcome to Administrative Records at UCSD!
Public Records and Information Practices Conference

Monday, February 4, 2008

University of California, San Diego

Institute of the Americas

Hojel Hall

The Public Records and Information Practices Conference is a one-day seminar designed to inform campus officials about recent developments in information management compliance. Sessions include topics such as E-Discovery, Public Records Act requests and regulatory issues. The seminar offers sessions covering federal and state regulations, best practices and standards for responding to requests for information as well as a unique opportunity to interact with expert advisors.

All registration spots have now been filled.

Morning Session: 8:30 a.m. - 12:00 p.m.
Opening Remarks
Introductions
8:40 a.m. I. Health Insurance Portability and Accountability Act
Bullet   Legislative Updates/E-HIPAA
Bullet   Training and HIPAA Compliance
Bullet   Patient or Administrative Records?
Presentation Panelists: Kathleen Naughton, Tony Valladolid, HR rep. TBD
9:30 a.m. II. Subpoenas
Bullet   Legal requirements of subpoenas
Bullet   Disclosure requirements
Bullet   Disclosure of electronic records
Bullet   UCSD Policy on Subpoenas
Presentation Panelists: Cynthia Vroom
10:15 a.m. Break
10:30 a.m. III. Family Education Rights and Privacy Act
Presentation Panelists: Maria Shanle, Tony Valladolid
11:15 a.m. IV. Information Practices Act
Presentation Panelists: Maria Shanle, Linda Maczko, Dan Park
12:00 Noon Lunch Break
Afternoon Session: 1:15 p.m. - 4:30 p.m.
1:15 p.m. V. California Public Records Act, Information Practices Act and UCSD
Bullet   Responding to requests for information, which office should respond
Bullet   What records are disclosable persuant to the California Public Records Act
Bullet   Legal Liabilities
Bullet   Records Management and CPRA
Presentation Panelists: Maria Shanle, Linda Maczko, Dan Park, Stella Ngai
2:30 p.m. VI. E-Discovery
Presentation Panelists: Cynthia Vroom, Dan Park, Maria Shanle
3:00 p.m. Break
3:15 p.m. Raffle Prizes

VII. Records Management Standards
Bullet   Retention
Bullet   Security
Bullet   Handling Records
Bullet   Creating Records
Implementing Electronic Records Management Systems
Bullet   Document Management Conversions (Paper to Electronic Records)
Bullet   Types of Electronic Records
Bullet   Security and Access Issues
Bullet   University Resources (projected and implemented)
Bullet   Scanning and Imaging tools and software
Presentation Panelists: Paula Johnson, Linda Maczko, Geraldine Sevier, (IT tbd)
4:15 p.m. Closing and Final Remarks
Participation Surveys
Download Schedule

Administrative Records Website

If you have any questions, please contact Dragana Radulovic at dradulovic@ucsd.edu 858/534-3394 or Carolyn Kuttner at ckuttner@ucsd.edu 858/534-3393.

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