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Morning Session: 8:30 a.m. - 12:00 p.m. |
Opening Remarks |
Introductions |
8:40 a.m. |
I. Health Insurance Portability and Accountability Act |
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Legislative Updates/E-HIPAA |
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Training and HIPAA Compliance |
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Patient or Administrative Records? |
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Presentation Panelists: Kathleen Naughton, Tony Valladolid, HR rep. TBD |
9:30 a.m. |
II. Subpoenas |
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Legal requirements of subpoenas |
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Disclosure requirements |
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Disclosure of electronic records |
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UCSD Policy on Subpoenas |
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Presentation Panelists: Cynthia Vroom |
10:15 a.m. |
Break |
10:30 a.m. |
III. Family Education Rights and Privacy Act |
Presentation Panelists: Maria Shanle, Tony Valladolid |
11:15 a.m. |
IV. Information Practices Act |
Presentation Panelists: Maria Shanle, Linda Maczko, Dan Park |
12:00 Noon |
Lunch Break |
Afternoon Session: 1:15 p.m. - 4:30 p.m. |
1:15 p.m. |
V. California Public Records Act, Information Practices Act and UCSD |
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Responding to requests for information, which office should respond |
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What records are disclosable persuant to the California Public Records Act |
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Legal Liabilities |
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Records Management and CPRA |
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Presentation Panelists: Maria Shanle, Linda Maczko, Dan Park, Stella Ngai |
2:30 p.m. |
VI. E-Discovery |
Presentation Panelists: Cynthia Vroom, Dan Park, Maria Shanle |
3:00 p.m. |
Break |
3:15 p.m. |
Raffle Prizes
VII. Records Management Standards |
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Retention |
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Security |
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Handling Records |
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Creating Records |
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Implementing Electronic Records Management Systems |
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Document Management Conversions (Paper to Electronic Records) |
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Types of Electronic Records |
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Security and Access Issues |
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University Resources (projected and implemented) |
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Scanning and Imaging tools and software |
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Presentation Panelists: Paula Johnson, Linda Maczko, Geraldine Sevier, (IT tbd) |
4:15 p.m. |
Closing and Final Remarks |
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Participation Surveys |