The Public Records and Information Practices Conference is a one-day seminar designed to inform campus officials about recent developments in information management compliance. Sessions include topics such as E-Discovery, Public Records Act requests and regulatory issues. The seminar offers sessions covering federal and state regulations, best practices and standards for responding to requests for information as well as a unique opportunity to interact with expert advisors.

All registration spots have now been filled.

Morning Session: 8:30 a.m. - 12:00 p.m. Opening Remarks Introductions 8:40 a.m. I. Health Insurance Portability and Accountability Act   Legislative Updates/E-HIPAA   Training and HIPAA Compliance   Patient or Administrative Records? Presentation Panelists: Kathleen Naughton, Tony Valladolid, HR rep. TBD 9:30 a.m. II. Subpoenas   Legal requirements of subpoenas   Disclosure requirements   Disclosure of electronic records   UCSD Policy on Subpoenas Presentation Panelists: Cynthia Vroom 10:15 a.m. Break 10:30 a.m. III. Family Education Rights and Privacy Act Presentation Panelists: Maria Shanle, Tony Valladolid 11:15 a.m. IV. Information Practices Act Presentation Panelists: Maria Shanle, Linda Maczko, Dan Park 12:00 Noon Lunch Break Afternoon Session: 1:15 p.m. - 4:30 p.m. 1:15 p.m. V. California Public Records Act, Information Practices Act and UCSD   Responding to requests for information, which office should respond   What records are disclosable persuant to the California Public Records Act   Legal Liabilities   Records Management and CPRA Presentation Panelists: Maria Shanle, Linda Maczko, Dan Park, Stella Ngai 2:30 p.m. VI. E-Discovery Presentation Panelists: Cynthia Vroom, Dan Park, Maria Shanle 3:00 p.m. Break 3:15 p.m. Raffle Prizes VII. Records Management Standards   Retention   Security   Handling Records   Creating Records Implementing Electronic Records Management Systems   Document Management Conversions (Paper to Electronic Records)   Types of Electronic Records   Security and Access Issues   University Resources (projected and implemented)   Scanning and Imaging tools and software Presentation Panelists: Paula Johnson, Linda Maczko, Geraldine Sevier, (IT tbd) 4:15 p.m. Closing and Final Remarks Participation Surveys