UCSD CAMPUS NOTICE University of California, San Diego |
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OFFICE OF THE ASSISTANT VICE CHANCELLOR - HUMAN RESOURCES February 14, 1994 ATTENTION: EMPLOYEES COVERED BY STAFF PERSONNEL PROGRAM (SPP) POLICIES SUBJECT: Proposed SPP Program Modifications The University has developed a proposal to update the designations of Staff Personnel Program (SPP) job titles for purposes of administering the SPP hours of work and overtime policies to satisfy the requirements of the federal Fair Labor Standards Act (FLSA) as defined by recent court interpretations. A summary of this systemwide proposal is attached for your review. The FLSA is a law regulating employees' hours of work, compensation, and other employment conditions. Two types of employees are identified in the Act: hourly ("non-exempt) employees and salaried ("exempt") employees. ~ Hourly employees generally are required to account for time worked as well as use of sick, vacation, and other leave time to the nearest one-quarter hour. Hourly employees are compensated for qualified overtime hours at the premium (time-and-one-half) rate. ~ Salaried employees are paid an established monthly or annual salary and are expected to fulfill the duties of their positions regardless of hours worked. They must also meet certain criteria relating to their job responsibilities. Exempt employees do not receive overtime compensation. Recent court decisions and legal interpretations have modified the criteria for exempt status for public employees. UC and other employers must continually monitor changing regulatory and legal circumstances, as well as organizational and general job market changes, to assess their impact on the classification of employees as exempt or nonexempt. In light of these changes, SPP policy revisions are also proposed which distinguish clearly and precisely between the full salaried treatment required for exempt employees and the hourly and overtime provisions applicable to non-exempt employees. The proposed revisions parallel those planned for Administrative and Professional Staff (A&PS) Program policies which have already undergone review. Following completion of this review, it is proposed that these SPP and A&PS policy changes be released simultaneously on an interim basis, pending final resolution of the movement of class titles between personnel programs. A complete set of proposed policy revisions is being distributed to Key Administrators within each department. A copy is also available in the Central Library. Key Administrators are requested to route the document or make it readily available for all affected SPP employees to review. Except for the changes described, all other SPP Program objectives, policies and provisions will remain unchanged. If you wish to comment on the attached proposal, please send your comments in writing to Judy Johnson, Compensation Manager, at mail code 0922, or via electronic mail by Tuesday, March 1, 1994. Rogers Davis Assistant Vice Chancellor - Human Resources ------------------------------------------------------------------- PROPOSED INTERIM SPP POLICY REVISIONS FOR EXEMPT AND NON-EXEMPT JOB TITLES NOTE: Three SPP title lists are listed below: I--Titles that are currently designated Exempt which are proposed to remain Exempt. II--Titles that are currently designated Exempt which are proposed to be changed to Non-Exempt. III--Titles proposed for deletion at UCSD. All other SPP titles (nearly 800) not listed here are currently designated Non-Exempt, and no change is proposed for those titles, which are identified in the Title and Pay Plan. SPP EXEMPT TITLES Compensation Provisions Applicable to Exempt Titles Employees in exempt SPP titles will be compensated on a salaried basis as follows: .. The normal work week for a full-time employee is considered to be 40 hours; however, greater emphasis is placed on meeting the responsibilities assigned to the position rather than on working a specified number of hours. Employees will not receive any overtime compensation or compensatory time off. .. Use of vacation and sick leave and any compensatory time accrued prior to implementation of proposed SPP Policy revisions will be recorded in one-day increments; absences of less than a day will not be charged against accrued leave time. .. When an employee has exhausted all available vacation and sick leave and previously accrued compensatory time off, salary will not be reduced ("docked") for absences of less than a full day. Salary may not be reduced for absences of less than a full day. .. In cases of corrective action, suspensions without pay will not be permitted for less than one full workweek, except in the case of suspension for infractions of safety rules of major significance. .. Exempt employees will not be required to record their work time or adhere to strict time recordkeeping and attendance rules for purposes of receiving their salary. SPP NON-EXEMPT TITLES Compensation Provisions Applicable to Non-Exempt Titles .. For all hours worked over 40 in a workweek, premium overtime will be paid at the time-and-a-half rate. Employees may be compensated by time off at the time-and-a-half rate by agreement with the employee in accordance with the applicable proposed SPP interim policy section. .. Vacation and sick leave and compensatory time use will be recorded to the nearest one-quarter hour. .. When an employee has exhausted all available accrued vacation and sick leave and compensatory time off, salary will be reduced ("docked") in proportion to any absences from scheduled work time. .. In cases of corrective action, suspension without pay for periods of less than one week will be permitted. -------------------------------------------------------------- I INTERIM LIST - EXEMPT STAFF TITLES Title Code Title Name 5110 CUSTODIAN, PRINCIPAL, SUPERVISOR 5111 CUSTODIAN, SENIOR, SUPERVISOR 5330 PARKING REPRESENTATIVE, PRINCIPAL-SUPERVISOR 6330 THEATRE PRODUCTION, SENIOR-SUPERVISOR 8130 GROUNDS SUPERVISOR, SENIOR 8331 COMMUNICATIONS OFFICER, ASSISTANT 9261 MEDICAL RECORDS ADMINISTRATOR, PRINCIPAL 9288 COUNSELOR, GENETIC I II INTERIM LIST - EXEMPT SPP TITLES PROPOSED FOR CHANGE TO NON-EXEMPT Title Code Title Name 4011 RECREATION PROGRAM INSTRUCTOR 4122 RESIDENT ADVISOR 4329 APPOINTED OFFICIAL, STUDENT ACTVS 4331 OFFICER, ELECTED, STUDENT GOVERNMENT 5071 STORES SUPERVISOR 5218 DISPATCHER, PUBLIC SAFETY--SUPERVISOR 6331 THEATRE PRODUCTION SUPERVISOR 6969 PLANNER, ASSISTANT 7231 SURVEY SUPERVISOR 7695 PUBLICATIONS COORDINATOR 8156 MATERIAL COORDINATOR 8957 TECHNOLOGIST, CLINICAL LAB, APPRENTICE 9037 PERFUSIONIST, PRINCIPAL-SUPERVISOR 9120 NURSE, INTERIM PERMITTEE 9262 MEDICAL RECORDS ADMINISTRATOR, SENIOR 9270 TECHNICIAN, PATIENT DIALYSIS, III 9280 PHARMACY ASSISTANT-SUPERVISOR 9315 SOCIAL WORKER, CLINICAL, I 9340 COORDINATOR VOLUNTEER SERVICES, ASST-SUPERVISOR 9644 TECHNICIAN, MARINE I III TITLES PROPOSED FOR DELETION Title Code Title Name 4012 COACH INTERCOL ATHLETICS, HEAD 4013 COACH/SPECIALIST 4014 COACH-INTERCOL ATHLETIC, ASST 4706 OFFICE SUPERVISOR II 4711 ADMINISTRATIVE ASSISTANT IV 8146 FARM MAINTENANCE WORKER, SENIOR - SUPERVISOR 8545 TECHNICIAN, AGRICULTURAL, PRINCIPAL - SUPERVISOR 8546 TECHNICIAN, AGRICULTURAL, SENIOR - SUPERVISOR |