OFFICE OF THE ASSISTANT VICE CHANCELLOR -
HUMAN RESOURCES
June 20, 1994
KEY ADMINISTRATORS/KEY STAFF (CAMPUS ONLY)
SUBJECT: Introduction of UCSD's New Job Description Form
It has been 14 years since the introduction of the current job description form at UCSD. The Human Resources Department has now developed and is introducing an updated job description form to comply more closely with the Americans with Disabilities Act (ADA) and to continue to improve the use of the job description as the basis for valid, defensible personnel decisions.
Effective November 1, 1994, all job descriptions submitted to Human Resources must be in the new format. The revised form #FO 2045, instructions and a sample will be available in the storehouse after September 1, 1994.
Ten workshops will be offered in June/July (see below). Each two hour workshop is divided into two one-hour sessions. The first hour will be an overview of the job description, the changes and why they were required. The term "Essential Function" will be explained along with a process to identify which functions are essential for any position. With the implementation of the new job description form, a process of "classified job descriptions" will also be established. Once this process is in place, the Human Resources Department will no longer need to perform classification reviews of previously classified job descriptions, thereby shortening the timelines currently needed to classify many positions that come in for recruitment. The second hour will be providing detailed information and hands-on practice in writing a job description; identifying "Essential Functions," skills, knowledge, sensory, physical and mental requirements. Please bring a copy of your own job description for the practice session.
Presenters will be:
Lori Chase - Classification/Compensation Analyst
Barry Niman - Manager, Campus Employee Rehabilitation Program Pat Wong - Manager, Employment and Staffing Services
Managers and other staff members who work with job descriptions and handle personnel functions in your department are encouraged to attend.
W O R K S H O P S C H E D U L E:
TORREY PINES CENTER/NORTH:
June 28 2:00 - 4:00 Conference Rm. - Plaza Level
PRICE CENTER:
July 12 9:00 - 11:00 Santa Barbara Rm. (2nd Level)
1:00 - 3:00 Santa Barbara Rm. (2nd Level)
July 19 1:00 - 3:00 Santa Barbara Rm. (2nd Level)
July 26 9:00 - 11:00 Gallery B (2nd Level)
SIO:
JUNE 29 9:00 - 11:00 Marine Biology Conf. Rm. 4500
1:00 - 3:00 Marine Biology Conf. Rm. 4500
SOM:
July 26 1:00 - 3:00 Dean's Ofc. - Large Conf. Rm.
July 27 10:00 - 12:00 Dean's Ofc. - Large Conf. Rm.
2:00 - 4:00 Dean's Ofc. - Large Conf. Rm.
Please print the attached ENROLLMENT FORM, complete and mail to Shirley Odorico, mail code 0922. Since seating is limited, you will receive confirmation via campus mail.
Rogers Davis
Assistant Vice Chancellor
Human Resources
Attachment ----------------------------------------------------------------
NAME__________________________________ MAIL CODE__________ (Please print your name clearly)
DEPARTMENT________________________________ EXTENSION__________
NEW JOB DESCRIPTION FORM AND CLASSIFIED
JOB DESCRIPTION PROCESS - WORKSHOP ENROLLMENT
Please check the desired workshop: (Indicate 1st & 2nd choice)
TORREY PINES CENTER/NORTH:
_____June 28 2:00 - 4:00 Conference Rm. - Plaza Level
PRICE CENTER:
_____July 12 9:00 - 11:00 Santa Barbara Rm. (2nd Level)
_____July 12 1:00 - 3:00 Santa Barbara Rm. (2nd Level)
_____July 19 1:00 - 3:00 Santa Barbara Rm. (2nd Level)
_____July 26 9:00 - 11:00 Gallery B (2nd Level)
SIO:
_____JUNE 29 9:00 - 11:00 Marine Biology Conf. Rm. 4500
_____JUNE 29 1:00 - 3:00 Marine Biology Conf. Rm. 4500
SOM:
_____July 26 1:00 - 3:00 Dean's Ofc. - Large Conf. Rm.
_____July 27 10:00 - 12:00 Dean's Ofc. - Large Conf. Rm.
_____July 27 2:00 - 4:00 Dean's Ofc. - Large Conf. Rm.
Complete and mail to Shirley Odorico, 0922
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