SUBJECT:

Formal Notice of the Catastrophic Leave Donation Program

The Catastrophic Leave Donation Program is now available on a pilot basis,
effective January 1, 1995. For your convenience, electronic copies of all
necessary forms are attached. Hard copy forms are available by request.

Please note that participation in the Program is intended for non-exclusively
represented employees in the Management & Professional (MAP), Administrative &
Professional Staff (A&PS) and Staff Personnel Policies (SPP) Programs. The
Catastrophic Leave Donation Program is strictly voluntary and is intended to
allow willing employees covered by these programs to donate leave hours to
colleagues in need under defined circumstances.

Exclusively represented employees shall be governed by the terms and conditions
of their collective bargaining agreements.

The following documents are attached:

   Catastrophic Leave Donation Program Overview
   Questions and Answers
   Catastrophic Leave Donation Application Form
   Catastrophic Leave Donor Form
   Catastrophic Leave Donation Transfer Form
   Model Communique for Requesting Donations

Questions about the Program should be directed to Denise Campbell, Director,
Policy Development & Quality of Work/Life, at extension 49659, mail code 0922,
or dcampbell@UCSD.EDU.

Rogers Davis Assistant Vice Chancellor - Human Resources

Attachments

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UCSD Catastrophic Leave Donation Program

Introduction:

The Catastrophic Leave Donation Program permits salary and benefit continuation
for non-exclusively represented employees who have exhausted all paid leave due
to serious illness or injury, or due to the need to care for a seriously ill
family member. Subject to the stated eligibility requirements, salary and
benefit continuation is achieved through donations of vacation credits from the
employee's colleagues.

Criteria:

"Catastrophic illness or injury" is defined as an illness or injury which
incapacitates the employee or family member, and which creates a financial
hardship because the employee has exhausted all eligible leave credits.

All non-exclusively represented UCSD career employees who are eligible to accrue
and use vacation time are eligible to participate in the Catastrophic Leave
Donation Program as recipients or donors.

Eligible recipients may also participate in the program to care for family
members as defined in SPP 410.8 and A&PS 153.8.

Eligible donors may donate vacation time in hourly units with a minimum donation
of eight (8) hours and an annual maximum donation of no more than 50% of the
Donor's annual leave accrual entitlement, or 50% of the Donor's vacation balance
at the time of the transfer, whichever is less.

Donations of leave credits with cross-funding sources will only be approved
following review of any restrictions applicable to the funding sources in
question.

Procedures:

The prospective recipient submits a Catastrophic Leave Donation Program
Application to his/her Department Head (or Designee), along with appropriate
verification of the illness/injury for which the leave is necessary. In cases
where the potential Recipient is unable to initiate the process, a power of
attorney or the Department Head (or Designee) may act on the employee's behalf.

The Department Head (or Designee) verifies the exhaustion of the employee's
eligible paid leave and notifies the Human Resources Department of the
employee's request.

Donors shall complete the Catastrophic Leave Donor Form and submit it to their
Department Head (or Designee) for approval. If the Donor is not in the same
department as the intended Recipient, the Department Head (or Designee) must
contact the Human Resources Department to ensure approval for cross-funding
sources. Upon approval, the Donor's Department Head (or Designee) shall forward
the Donor Form to the Recipient's Department Head (or Designee) (if different).
Donor names shall remain confidential in order to protect the voluntary aspect
of the program.

The Recipient's Department Head (or Designee) establishes a leave credit bank
for the employee, in consultation with the Human Resources Department, to ensure
that donated hours are paid from the same funding source or are approved to
cross funding sources.

The Recipient's Department Head (or Designee) submits a Leave Transfer Form to
the Payroll Office as the donated hours are needed and in the order that the
hours are received.

The Human Resources Department ensures that an employee's decision to donate, or
not donate, hours is kept confidential and that the Program is administered in
an ethical and appropriate manner. Solicitation of donations shall be free of
coercion and/or pressure.

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UCSD Catastrophic Leave Donation Program
Questions & Answers

Q: Why is sick leave not eligible to be transferred to another employee as part
of the program?

A: Sick leave is not something an employee "owns." For example, when an
employee terminates, accrued sick time is forfeited.

Q: What is the effect of short- and long-term disability benefits in relation to
the program?

A: Once time is donated to an eligible employee, that employee is placed on
active pay status. When an employee is on payroll status, he/she is not
eligible for short- or long-term disability.

Q: Can donations be made to any employee and not be limited to an employee's
home department?

A: Donations can be interdepartmental with mutual departmental approval and if
funding source restrictions do not prevent the transfer of hours.

Q: Can an employee donate time to a central donation bank?

A: There is no central donation bank. All donations must be designated for a
specific employee.

Q: How are leave credits transferred from the Donor to the Recipient?

A: The leave credit transfer is completed when the Leave Transfer Form is
submitted by the Recipient's Department Head (or Designee).

Q: Why must donations be made anonymously? Can it be optional?

A: Donors are anonymous to protect the voluntary aspect of the Program.
Anonymity prevents potential pressure being placed on employees who do not
choose to donate hours, regardless of the reason for their decision.

_____________________________________________________________________

UCSD Catastrophic Leave Donation Program Application Form

DATE: ______________________________

RECIPIENT'S NAME: Last ________________ First ________________

EMPLOYEE ID #:_________________________________________________

DEPARTMENT:____________________________________________________

EXTENSION:_____________________________________________________

Have you exhausted all vacation leave, sick leave and compensatory time off?

No___Yes___Pending___(If yes or pending, note the effective
date.)______________________________

Briefly state the reason you need additional leave hours:

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

Expected date of return to work:_____________________________

Is verification from a physician attached? No______ Yes______

PART II - COMPLETED BY RECIPIENT'S DEPARTMENT

Recipient's Salary Fund #:____________________________________

Authorizing Signature:_______________________  ______________

           Recipient's Department     Date

FORWARD COPY TO HUMAN RESOURCES, QUALITY of WORK/LIFE

CLDP-1
_____________________________________________________________________

UCSD Catastrophic Leave Donor Form

* PLEASE NOTE: DONOR'S NAME MUST BE KEPT CONFIDENTIAL

PART I - COMPLETED BY DONOR

DATE:______________________________

DONOR'S NAME: Last_________________First_____________________________

EMPLOYEE ID #:__________________________ MAIL CODE:__________________

DEPARTMENT:_____________________________EXTENSION:___________________

NUMBER OF VACATION HOURS DONATED:__________

DESIGNATED RECIPIENT:________________________________________________

RECIPIENT'S DEPARTMENT:_________________________MAIL CODE:___________

CERTIFICATION OF VOLUNTARY DONATION:

I certify that I am making this donation entirely of my own free will and that
no attempts have been made to intimidate, threaten, or coerce me to donate leave
hours. I understand that I have no right under any circumstances to have any of
the donated leave hours restored to my accrued leave balance. I further certify
that this leave donation will not reduce my current leave balance by more than
50%, or be more than 50% of my annual leave entitlement, whichever is less.

______________________________________  ____________

Donor's Signature                Date

PART II - COMPLETED BY DONOR'S DEPARTMENT

Donor's Current Vacation Leave Balance:
__________Hours as of: ____________

Date

Donor's Annual Vacation Leave Entitlement:__________Hours

Timekeeper Code:_______/_____

* Donations cannot be more than 50% of the current balance or 50%
of the annual vacation entitlement, whichever is less.

Donor's Salary Fund #:________________________________

Authorizing Signature:____________________  _________

           Donor's Department    Date

* DO NOT deduct the donated hours from the Donor's leave balance.
The Payroll Office will complete this transaction as the donated hours are
needed.

ATTACH CURRENT LASR & FORWARD COPIES TO RECIPIENT'S DEPARTMENT & HUMAN
RESOURCES, QUALITY of WORK/LIFE

CLDP-2

______________________________________________________________________

UCSD Catastrophic Leave Donation Transfer Form

* PLEASE NOTE: DONOR'S NAME MUST BE KEPT CONFIDENTIAL

PART I - COMPLETED BY RECIPIENT'S DEPARTMENT

DONOR'S NAME: Last________________First_________________________

EMPLOYEE ID #:____________________ EXTENSION:___________________

DEPARTMENT:_______________________ TIMEKEEPER CODE:________/____

DONOR'S SALARY FUND #:__________________________

DONOR'S DEPARTMENT CONTACT:_________________EXTENSION:___________

                     Name

RECIPIENT'S NAME: Last________________First______________________

EMPLOYEE ID #:_______________________ EXTENSION:_________________

DEPARTMENT:______________________ TIMEKEEPER CODE:_________/____

RECIPIENT'S SALARY FUND #:________________________________________

RECIPIENT'S DEPARTMENT CONTACT:_________________EXTENSION:________

                      Name

Hours may only be transferred as needed. DO NOT transfer more hours than are
currently needed.

Donor's current balance ________ minus ________ hours transferred equals
________ new balance.

Effective date of transfer for LASR ending period:
______________________________

* If the Recipient is on LOA status and the donation alters the leave
date, please ensure that the Recipient's Payroll/Personnel Record accurately
reflects this usage.

PART II - COMPLETED BY RECIPIENT'S DEPARTMENT

[]________Hours of donated leave were transferred to the designated

recipient on_____________________

          Date

[]________Hours of donated leave were not transferred to the

designated recipient.

Authorizing Signature:______________________  _________

           Recipient's Department    Date

This form, current LASRs, and a PTR, recording the recipient's usage, must be
sent to the Payroll Office to complete the transfer.

FORWARD COPIES TO DONOR'S DEPARTMENT & HUMAN RESOURCES, QUALITY OF WORK/LIFE

CLDP-3

______________________________________________________________________

UCSD Model Communique for Requesting Catastrophic Leave Donations

TO:

SUBJECT: Request for Catastrophic Leave Donation

(Employee's Name) has experienced an extraordinary personal or family
difficulty. This situation has caused the exhaustion of all eligible leave
credits. Under the UCSD Catastrophic Leave Donation Program, eligible employees
may donate accrued Vacation Leave to assist him/her during this time of need.
Your participation as a Donor is strictly voluntary.

Should you voluntarily elect to make a contribution, please complete the
attached form and submit it to your Department Head or (Designee) for
approval.
Please note the following:

1. Once leave hours are transferred to the Recipient, donations are irrevocable;

2. The transfer of time will be made by the Recipient's department as
the hours are needed. Do not make modifications to your time card;

3. Donations must be a minimum of eight (8) hours and in hourly
increments thereafter; you may not donate more than 50% of your current
vacation leave balance or more than 50% of your annual vacation leave
entitlement, whichever is less; and

4. All donations are to be kept confidential so that no peer pressure
may be applied in any form.

Thank you for your willingness to help a colleague during this difficult time.

_____________________________________  __________________________

Department Head               Date

Attachment