UCSD
CAMPUS NOTICE
University of California, San Diego
 

OFFICE OF ASSISTANT VICE CHANCELLOR -
ADMINISTRATIVE COMPUTING AND TELECOMMUNICATIONS (ACT)

October 20, 1995

KEY ADMINISTRATORS/KEY SUPPORT STAFF

SUBJECT:    Pacific Bell Account Consolidation

Administrative Computing and Telecommunications (ACT) has negotiated a
Summary Billing Plan with Pacific Bell. This new procedure will be
effective November 1st, and will streamline the billing process, and
allow University departments to save revenue. The consolidation of the
accounts will be provided free of charge by ACT, departments will only
be responsible for their normal service charges. Currently the
University receives in excess of 1,550 individual bills monthly from
Pacific Bell and other service providers (AT&T, MCI, etc.) for
telecommunication services. Each one of these bills is handled no
less than four times by various departments on campus. Disbursements
must issue separate checks to pay invoices on these accounts. This
laborious process causes many delays which generate late charges on
more than 60% of all invoices. By establishing a summary billing, ACT
can forward the bill to accounting for payment and one check can be
issued. In addition, departments will receive the same information
contained on the current bill from the vendors but it will be
recharged on the existing billing from ACT. This not only eliminates
late payment charges and excessive postal expenses but also a massive
amount of paperwork.

This change will ensure that the best services are received for the
lowest possible cost. University departments can expect to receive
the following volume user benefits: a minimum of 10% discount on all
long distance calls; elimination of minimum usage charges; and
elimination of inappropriate tax charges. Further, expenses will
appear on the ledgers in a more timely manner and those departments
on federal grant moneys will be able to track expenses more closely
and eliminate overdraft situations.

Departments that currently receive services from Pacific Bell will be
receiving a hard copy memo with their account information. We are
requesting the form be returned by Friday October 27th. If you have
not receive your hard copy memo by Friday, October 20th, or if you have
any other questions, please contact Sandra Taylor,
sandra@ucsd.edu, at extension 48864, or Keith Harrison,
ktharrison@ucsd.edu, at extension 47339.

Roger Talamantez
Assistant Vice Chancellor - ACT