SUBJECT:

Fabrication Contacts for Equipment Asset Tracking

A new Equipment Asset Management Systems (EAMS) will be implemented during
the next few months which will replace the outdated, labor intensive
mainframe system currently in use by Equipment Management. Ultimately,
campus customers who are responsible for the administration of equipment
assets will benefit from improvements being developed in the new system. We
are very excited about the possibility that in the near future, after
appropriate training, each department will be able to access and update the
equipment management record directly.

In the intervening time, we need your help. In implementing the basic system
now, it is imperative that each department or custodial code assign a single
contact for all matters associated with fabrications, (FABS).

Currently, when a FAB is established by a department, a FAB number and
departmental contact person is assigned. There are no limits to how many FAB
contacts exist per department. The EAMS FABS process will be handled in much
the same manner, however, it will be necessary to limit the number of FAB
contacts to one (1) per department custodial code.

In order to streamline the conversion of the system to EAMS, we request each
departmental MSO designate one person per custodial code as the contact point
for all FABS. Any communication regarding FAB activity will be directed to
this single contact. If a contact is not assigned, Equipment Management staff
will temporarily assign the MSO to this duty until notified of the correct
contact person.

We request that this designation be communicated to Equipment Management
staff by 2/28/95 by electronic mail, (nlyons@ucsd.edu), written form, (mail
code 0914), or phone extension 42845. This correspondence should list the
pertinent custodial code, department contact name, phone number and mail
code.

We apologize for the short notice of this request and express our sincere
appreciation for your efforts in getting this information to us. Should you
have any questions regarding this change in FAB processing, please do not
hesitate to contact either Nancy Lyons, extension 42846 or Bessie Douglas,
extension 42847.

Don Larson Assistant Vice Chancellor - Business and Financial Services