BUDGET OPERATIONS, PLANNING
AND ANALYSIS
February 8, 1995
KEY ADMINISTRATORS/KEY SUPPORT STAFF
FINANCIAL OFFICERS
SUBJECT: | IFIS On Line Transfer of Funds Training |
The On Line Transfer of Funds (OLTF) is an electronic, IFIS-interfaced
replacement for the campus' existing budgetary transfer of funds form. A plan
is in place to phase out the current paper-based system by July 1, 1995. Paper
transfers submitted beginning fiscal year 1995/96, will be returned to the
preparer for on line processing. The Budget Office recommends that all
impacted departments adequately prepare for the campuswide implementation of
the on line system.
Currently three groups of individuals are expected to use the OLTF system:
Preparers -- departmental personnel who initiate a transfer
of funds document;
Approvers -- individuals who review and approve transfer of
funds transactions;
Departmental Security Administrators (DSAs) -- individuals
who are required to set up and maintain approval templates
for OLTF preparers.
DSA TRAINING
DSAs will be responsible for setting up and maintaining OLTF
approval templates for their departments. The templates, which must
be set-up by the DSA for each preparer before they can create
transfer documents, contain specific information about the
electronic approval routing of a transfer of funds document. To
ensure system integrity, a DSA from each department will be required
to be formally trained on OLTF set-up procedures before any of their
departmental preparers or approvers can access the system.
PREPARER/APPROVER TRAINING
Minimally, one preparer from each department is required to be
formally trained on the OLTF system. Preparers and approvers of
OLTF documents will both attend a single hands-on training class.
Every user listed in the approval template of a document will have
been required to be trained and have full access to the OLTF system
before a transfer of funds document is accepted by the system.
To facilitate the transition to the on line system, the Campus Budget Office
is offering hands-on training classes coordinated in conjunction with
Adminstrative Computing and Telecommunications (ACT). Please note that it
will be necessary to coordinate access to the OLTF screens with your DSA via
an ACT Access Request Form at the time you enroll. The ACT training desk can
be reached at extension 49783.
For your convenience, the dates and times for classes are as follows:
DSA Training
February 15, 1995 Wednesday 1:30p - 4:00p
February 22, 1995 Wednesday 9:00a - 11:30a
March 28, 1995 Tuesday 9:00a - 11:30a
April 24, 1995 Monday 1:30p - 4:00p
May 22, 1995 Monday 1:30p - 4:00p
Preparer/Approver Training
February 13, 1995 Monday 1:00p - 4:00p
February 21, 1995 Tuesday 8:30a - 11:30a
February 27, 1995 Monday 1:00p - 4:00p
March 29, 1995 Wednesday 8:30a - 11:30a
April 25, 1995 Tuesday 1:00p - 4:00p
May 23, 1995 Wednesday 1:00p - 4:00p
Feel free to share this information with those in your department who are
DSAs or preparers and/or approvers of transfer of funds documents. Questions
regarding the class should be directed to Dawn Buttrell, extension 46518.
Questions concerning class enrollment, OLTF screen access or IFIS
connectivity should be directed to ACT, extension 49783.
We look forward to your attendance.
|
Pamela G. Sanford
Director |
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