UCSD
CAMPUS NOTICE
University of California, San Diego
 

BUDGET OPERATIONS, PLANNING
AND ANALYSIS

February 8, 1995

KEY ADMINISTRATORS/KEY SUPPORT STAFF
FINANCIAL OFFICERS

SUBJECT:    IFIS On Line Transfer of Funds Training

The On Line Transfer of Funds (OLTF) is an electronic, IFIS-interfaced
replacement for the campus' existing budgetary transfer of funds form. A plan
is in place to phase out the current paper-based system by July 1, 1995. Paper
transfers submitted beginning fiscal year 1995/96, will be returned to the
preparer for on line processing. The Budget Office recommends that all
impacted departments adequately prepare for the campuswide implementation of
the on line system.

Currently three groups of individuals are expected to use the OLTF system:
       Preparers -- departmental personnel who initiate a transfer
       of funds document;
       Approvers -- individuals who review and approve transfer of
       funds transactions;
       Departmental Security Administrators (DSAs) -- individuals
       who are required to set up and maintain approval templates
       for OLTF preparers.

DSA TRAINING

   DSAs will be responsible for setting up and maintaining OLTF
   approval templates for their departments. The templates, which must
   be set-up by the DSA for each preparer before they can create
   transfer documents, contain specific information about the
   electronic approval routing of a transfer of funds document. To
   ensure system integrity, a DSA from each department will be required
   to be formally trained on OLTF set-up procedures before any of their
   departmental preparers or approvers can access the system.

PREPARER/APPROVER TRAINING

   Minimally, one preparer from each department is required to be
   formally trained on the OLTF system. Preparers and approvers of
   OLTF documents will both attend a single hands-on training class.
   Every user listed in the approval template of a document will have
   been required to be trained and have full access to the OLTF system
   before a transfer of funds document is accepted by the system.

To facilitate the transition to the on line system, the Campus Budget Office
is offering hands-on training classes coordinated in conjunction with
Adminstrative Computing and Telecommunications (ACT). Please note that it
will be necessary to coordinate access to the OLTF screens with your DSA via
an ACT Access Request Form at the time you enroll. The ACT training desk can
be reached at extension 49783.

For your convenience, the dates and times for classes are as follows:

     DSA Training
        February 15, 1995    Wednesday   1:30p  -   4:00p
        February 22, 1995    Wednesday   9:00a  -  11:30a
        March 28, 1995      Tuesday    9:00a  -  11:30a
        April 24, 1995       Monday    1:30p  -   4:00p
        May 22, 1995       Monday    1:30p  -   4:00p

     Preparer/Approver Training
        February 13, 1995    Monday     1:00p  -   4:00p
        February 21, 1995    Tuesday    8:30a  -  11:30a
        February 27, 1995    Monday     1:00p  -  4:00p
        March 29, 1995      Wednesday   8:30a  -  11:30a
        April 25, 1995       Tuesday    1:00p  -  4:00p
        May 23, 1995       Wednesday   1:00p  -  4:00p

Feel free to share this information with those in your department who are
DSAs or preparers and/or approvers of transfer of funds documents. Questions
regarding the class should be directed to Dawn Buttrell, extension 46518.

Questions concerning class enrollment, OLTF screen access or IFIS
connectivity should be directed to ACT, extension 49783.

We look forward to your attendance.

Pamela G. Sanford
Director