SUBJECT:

Clerical Title Consolidation Project

The University currently has over 1,100 individual job titles which have
become administratively burdensome to the University. Reducing the number
would streamline the classification system, reduce the number of
classification reviews that occur systemwide, make it easier for managers
and supervisors to organize the work to be performed, and create more
equitable layoff units. In addition, a reduction of titles may result in
increasing employee development opportunities by broadening job
responsibilities and clarifying career paths. The desire to reduce the
number of job titles is consistent with the "Human Resource Management
Initiatives" currently under discussion.

It has been proposed that the number of clerical and administrative titles
in the Staff Program be reduced on a systemwide basis. Under the
proposal, 45 clerical and administrative titles would be consolidated into
8 titles that would be retained on a permanent basis, and an additional 5
titles that would be retained temporarily. Employees currently allocated
to a title to be retained temporarily would remain unchanged; however, no
employees would be subsequently hired, reclassified, transferred or
promoted into any of these titles. Affected titles are as follows:

CLERICAL LEVEL I
Title to be deleted:
  Messenger (4874)

Title to be retained:
  Clerk (4673)

CLERICAL LEVEL II
Titles to be deleted:
  Cashier (4613)
  Communications Attendant (4513)
  Secretary I (5008)
  Secretary I (Shorthand) (5009)
  Senior Typist Clerk A (4682)
  Senior Typist Clerk B (4683)

Titles to be retained:
  Senior Clerk/Secretary (4672)
  Word Processing Specialist (4953)*

CLERICAL LEVEL III
Titles to be deleted:
  Administrative Assistant I (4714)
  Senior Cashier (4612)
  Senior Cashier-Supervisor (4615)
  Principal Clerk (4671)
  Principal Typist Clerk (4681)
  Secretary II (5007)
  Program Assistant I (6457)
  Program Assistant I-Supervisor (6460)
  Administrative Assistant I-Supervisor (4703)
  Principal Clerk-Supervisor (4667)
  Principal Typist Clerk-Supervisor (4684)
  Secretary II-Supervisor (5012)

Titles to be retained:
  (blank) Assistant I (4724)
  (blank) Assistant I-Supervisor (4728)
  Senior Word Processing Specialist (4952)*

CLERICAL LEVEL IV
Titles to be deleted:
  Administrative Assistant II (4713)
  Communications Attendant Supervisor (4512)
  Supervising Cashier (4611)
  Secretary III (5006)
  Program Assistant II (6456)
  Program Assistant II-Supervisor (6459)
  Administrative Assistant II-Supervisor (4702)
  Office Supervisor (4707)
  Secretary III-Supervisor (5011)

Titles to be retained:
  (blank) Assistant II (4723)
  (blank) Assistant II-Supervisor (4727)
  Principal Word Processing Specialist (4951)*
  Principal Word Processing Specialist-Supervisor (4949)*

CLERICAL LEVEL V
Titles to be deleted:
  Administrative Assistant III (4712)
  Administrative Assistant III-Supervisor (4701)
  Office Supervisor II (4706)
  Administrative Assistant IV (4711)

Titles to be retained:
  (blank) Assistant III (4722)
  (blank) Assistant III-Supervisor (4726)
  Word Processing Supervisor (4950)*

*  TITLES TEMPORARILY RETAINED

Affected employees in titles proposed for deletion would be classified
into the permanent title remaining in the appropriate clerical level. For
example, Secretary III positions will become classified as (blank)
Assistant II. "(Blank) Assistant" is a title designation for pay purposes
and departments will fill in the blank and use whatever working title is
most appropriate to describe the functions performed. A position assigned
budget responsibilities and currently classified as an Administrative
Assistant II might be called a "Budget Assistant II" on the job
description card and in any other materials describing the position,
although the PAF will simply note "(blank) Assistant II" as the payroll
title. The (blank) Assistant series was favored over the Administrative
Assistant series given the broad variety of functions performed by UC's
Clerical/ Administrative employees.

The salary ranges within a defined clerical level are the same for the
titles being deleted as those being retained; therefore, employees will
remain in their same step and rate of pay in the new title. No changes
are anticipated to an employee's job description, pay or benefits solely
as a result of this consolidation. As the order of layoff is determined
by title within a department, an individual employee's seniority may be
affected by consolidating clerical employees under new titles.

During the phase of proposal development, it came to our attention that the
Senior Clerk title carried on-call eligibility at 25% of base pay. To our
knowledge, on-call has never been assigned to this class, nor is it
anticipated for future assignment. Therefore, it is also proposed that the
on-call eligibility for the new Senior Clerk/Secretary class be eliminated.

Minor changes to the class specifications were also required to
accommodate these changes, although the primary criteria for determining
the appropriate clerical level is unchanged. The proposed class
specifications are published on the HRWeb (http//www-hr.ucsd.edu), located
under the Compensation, Classification & Records section which is
accessible through On-line Services. The HR Web is also accessible from
InfoPath.

The proposed effective date for the consolidation is May 1, 1995. If
approved, the change of payroll titles would be implemented centrally, so
no PAFs would need to be submitted by the departments.

AFSCME has been informed and invited to comment on this proposal as it
affects represented Clerical employees. Key Administrators are requested
to share this proposal with any non-exclusively represented Clerical
employees in their departments. Questions or comments from supervisors
and non-exclusively represented Clerical employees may be forwarded to
Judy Johnson, Compensation Manager via e-mail (jjohnson@ucsd.edu) or via mail
code 0922 by no later than Friday, March 31, 1995.

Rogers Davis Assistant Vice Chancellor - Human Resources