SUBJECT:

Electronic Mail Notifications Disbursements Direct Deposit (DDD)

As a UCSD employee, you have had the opportunity to participate in the
Disbursements Direct Deposit (DDD) program since January. DDD allows you
to receive non-payroll payments and all categories of reimbursements
including travel by a direct deposit either to your checking or savings
account.

Up until now, you have been receiving a paper confirmation document. In
accordance with the October 3, 1994 campus notice, "Discontinuing
Paper-Based Administrative Support Processes" endorsed by the Vice
Chancellors, an enhancement to the DDD program has been implemented. Paper
confirmation documents have been replaced with electronic mail (e:mail)
notifications. Implementation of e:mail notifications eliminates the
paper handling and mail costs for all production, administrative, and
departmental personnel. Most importantly, you will receive timely
confirmation of your payments and reimbursements.

  * If you are enrolled in DDD and you have a published e:mail
address, e:mail notifications will automatically start being sent to you.
You do not need to take any action.

  * If you do not have an e:mail address or would like to have
your e:mail notifications sent to another UCSD employee's e:mail address
or to another published e:mail address, please indicate in section "I."
on the form at the bottom of this notice. Please note that if an e:mail
address is not provided prior to a DDD being issued, it will be necessary
for us to contact you for an e:mail address. So if you can provide this
information in advance, it would be greatly appreciated.

For informational purposes, following is a summary of the program with
added guidelines for the e:mail notifications:

  * DDD is "linked" to the Payroll Sure Pay Program. To participate in
DDD if you are already receiving Sure Pay, you need only complete and
submit the basic information requested by the agreement. Once you
authorize DDD, you will immediately be ready to receive DDDs.

  * If you have Sure Pay and you either modify or terminate your Sure
Pay record, your DDD profile for Accounts Payable and Travel will be
updated automatically. Please note that the changes will need to be
confirmed with your bank so that you will temporarily go back to checks
for the interim period which will be approximately 10 banking days. You
will be reinstated automatically in DDD once the information has been
confirmed.

  * New employees and employees enrolling for the first time in Sure
Pay are automatically enrolled in DDD by completing a Payroll Wage
Distribution Request. Please note any special information on that form.

  * You may enroll in DDD separately from Sure Pay. Please provide the
pertinent information requested at the bottom of this notice. We will need
to send a pre-notification to your bank which will take approximately 10
banking days to confirm and then you will be ready to receive DDDs.

  * You may update just your DDD profile. You will need to either
complete the form at the bottom of this notice indicating the change(s)
and mail it to the above noted mail code or you may contact the DDD
electronic mail box requesting the required action. Again, this
information will need to be confirmed with your bank which will take
approximately 10 banking days and then you will be automatically
reinstated.

  * When submitting your requests for reimbursement, you do not need
to do anything differently than you have in the past. If you are enrolled
in DDD, this will be the default payment method. If, for any reason, a
"paper check" is required in lieu of a DDD, you will need to indicate this
on your request so a temporary DDD stop can be placed.

  * If you have any questions regarding DDD notifications, please direct
them either to the electronic mail box address DIRECTDP@UCSD or mail them
to Mail Code 0955, Attention DDD.

  * If you have questions on the status of a payment due you, contact
the Disbursements' main extension 44080 or the Travel Office's main
extension 43734 and your call will be directed to someone who will assist
you.

Faye E. McCullough Manager Disbursements Division

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  AUTHORIZATION AGREEMENT FOR DISBURSEMENTS DIRECT DEPOSITS
I.

New_____

Change_____ (indicate below any fields that have changed)

Name:____________________________________  SSN# _ _ _ - _ _ - _ _ _ _
         (last, first, middle)

Campus Phone:________  Mail Code:_________ e:mail ___________________

If you do not have an e:mail address and/or wish to have your confirmations
sent to an alternate e:mail address, please indicate here:

Name:_________________ Campus Phone:_________ e:mail________________

II.

I hereby authorize the University of California, San Diego to initiate
credits and/or debits* to my account. This authorization is to remain in
effect until canceled by submitting this form either in writing via mail or
via electronic mail message.

*  Debits can only be initiated to effect appropriate adjustments to
   a prior credit. Debit transactions are limited to reductions for
   erroneous non-payroll payments and overpayments. The university
   cannot debit your account under any other circumstances.

If you have Sure Pay and you:

are responding via electronic mail, STOP here and send.

are submitting in writing please provide:

______________________________  _________________________
  Signature              Date

STOP here and mail.

If you do not have Sure Pay:

and you are responding via electronic mail:

Financial Institution:________________________________________________
                    (name)

Transmittal Number:__________________  Account Number:_____________

Type of Account:  Checking ___   Savings____

STOP here and send.

If you are responding in writing, please print a copy of this form, fill
in the required information, attach a copy of one of your deposit slips,
and mail to "DDD" at Mail Code 0955.