OFFICE OF THE ASSISTANT VICE CHANCELLOR -
BUSINESS & FINANCIAL SERVICES
October 15, 1996
ACADEMIC STAFF
KEY ADMINISTRATORS/KEY SUPPORT STAFF
SUBJECT: On-line - Payment Authorization
The Disbursements Division of Business and Financial Services is pleased to announce the availability of the new IFIS on-line check request process, Payment Authorization, (PayAuth).
This process will allow for departments the option of replacing several categories of paper Check Requests (also known as Form 5's) currently being submitted to Disbursements for processing with on-line transactions.
PayAuth will eliminate much of the associated paper, manual approvals, mailing, and handling and will expedite the issuance of
these payments and reimbursements while ensuring that transactions are properly authorized and approved.
Two presentations are being cosponsored by Disbursements and Administrative Computing and Telecommunications (ACT) and are scheduled to introduce this process to the campus:
Room 111A (Chancellor's Complex)
October 22, 1996 9:00 - 10:00
October 22, 1996 10:30 - 11:30
During these sessions, information will be presented regarding the intended use for PayAuth. We will also discuss potential benefits and opportunities which you will now have by the use of this payment process. Please plan on attending one of the presentations to learn more about this exciting new process. We will be available to answer any questions.
To be authorized to use PayAuth, special training is a requirement. The training program is the result of a combined effort by Disbursements and ACT and is designed to provide potential users with both the requisite procedural knowledge and applicable technical skills. During the October presentations, you will be informed on what this training will involve, when it will be available, and how to register for one of the classes which are scheduled to begin in December.
Additional information regarding PayAuth and future Web based training will be posted on the Disbursements Web page:
http://www-bfs.ucsd.edu/dis/payauth.htm.
PayAuth will not be replacing any processes which involve the payment of invoices intended to be handled either by high or low value purchase orders. Disbursements will continue to accept and process paper check requests.
Faye E. McCullough
Manager
Disbursements Division